Records Lead

We have a new opportunity for a Records Lead to join the team on a large energy project in Leiston.

This is a contract role to run to the end of December but likely to be longer.

The Records Lead within the Project Delivery Organisation (PDO) is responsible for ensuring Energy industry and major project best practice in documented information and records are defined and deployed across projects and contracts within the Delivery organisation. They will ensure that the documented information and records management arrangements and requirements are clearly communicated for effective deployment by the projects and their supply chains. They will support the Records Manager and PDO Quality Director in discharging their Licence Conditions compliance owner and manager duties.

As the project/contract focal point for implementation of the record strategy, the position requires an individual who is comfortable as the visible champion for record management.

They will work in close collaboration with the project, other project functions and the supply chain to ensure that records are delivered consistently (safely, efficiently and right first time) compliant with the nuclear site licence requirements and industry best practice.

Principal Accountabilities

• Champion the documented information and records management processes within the assigned projects/contracts and with external stakeholders including the supply chain
• Support engagement with Regulators (Office for Regulation and Environment Agency) and related stakeholders on project/contract records arrangements
• Ensure compliance with organisational requirements to support Nuclear Site Licence and Permit compliance processes within the assigned projects/contracts
• Support the implementation and optimisation of the records management approach for the Project which provides assurance that records management processes are operated in conformance to requirements (including ISO 9001, ISO 14001 and GSR2) and are effective in terms of delivering intended results
• Work closely with supporting functions, the main Project suppliers/contractors and the Engineering teams and Inspection and Surveillance partners based in France to ensure efficient and effective interface and coordination of arrangements
• Manage the Records team to ensure appropriate, efficient and effective support for the duration of the project
• Develop, monitor and report on Key Performance Indicators to promote process improvements

• Ensure that records review and acceptance operates effectively with the clear engagement of suppliers/contractors and internal/external stakeholders to ensure that maximum benefit is derived from these activities.
• Undertaking appropriate records management monitoring measurement and analysis of results in order to identify improvement opportunities
• Report on monthly records submission and accuracy performance to indicate the status and health of the projects/contracts and individual suppliers/contractors.

Knowledge, Skills, Qualifications, Experience

Knowledge & Skills

Essential
• Must be fully versed in modern documented information and records management, EDRMS systems operation and project controls techniques within multi-disciplined organisation
• Must have major project records / document and data/information management experience
• Strong organisational and management skills
• Confident and articulate communicator, able to prepare presentation material, and comfortable addressing individuals, small groups and very large audiences
• Act as a strong advocate for best practice, able to support and defend practical deployment and solutions, whilst remaining open to the ideas of others
• The ability to build effective relationships with internal and external stakeholders
• A team player who recognises how their position impacts and influences others.
• An ability to identify records management requirements, develop systems and processes for the benefit of the project and future operations team, resolve any anomalies, employ best practice, initiate set up, communication links and access for relevant team members

Desirable
• ‘Teamcenter’ EDRMS experience would be advantageous
• Knowledge & understanding of the Energy industry/ License conditions.

Qualifications & Experience

Essential
• Should have competence, knowledge & experience gained from a specific discipline, preferably qualified to HND level as a minimum.
• Experience of interfacing with project teams and with supply chain organisations
• Experience of implementation and management of records / document and data/information management methodologies and tools within a major project environment
• Understanding and application of the Quality process applicable to Records Management.

Desirable
• Experience in the application of ISO9001/19443, ISO14001, ISO 45001 and GSR2 standard in a multidisciplinary project environment.
• Large-scale infrastructure project experience
• Previous experience of working in a highly regulated environment
• Previous experience within the Emergy industry.

Office location can either be Leiston or London with hybrid working options.