Project Assistant

We have a new opportunity for a PROJECT ASSISTANT based on the Westlakes Science Park, near Whitehaven, Cumbria.

Applicants must have lived and worked in the UK for the past 5 years and security clearance will be applied for if successful.

JOB ROLE AND RESPONSIBILITIES

Shared Responsibilities – including reception cover.
Experienced in MS Office Applications – Word, Excel and PowerPoint. Mostly Word and Excel.

Answering phone/intercom calls for Main Building Office Door entry.

Receiving, Inducting and Booking in Visitors and issuing Visitor or Temporary Passes

Collecting & Distributing Post/Packages

Overseeing Shred-It Bin collections,

General duties in communal areas - Tea, coffee, sugar to be kept topped up in the kitchen and place orders on system when running low.
Milk delivery to be monitored and milk taken up and put in fridge if outside the building. Empty milk crates and bottles to be left outside the building each week for collection.
Water Bottles to be ordered as and when required.
Shred It Bins emptied once a month – escort round the offices.

Meeting rooms to be checked and tidied ensuring lights are turned off when not in use.

Keep all noticeboards updated with relevant up to date info and print out the ‘Weekly Share’ and display on all noticeboards as well as on the tables in both the meeting rooms.

Working with Project Controls Manager and Business Managers/Project Managers to maintain the Home/Away (staff) list and Organisation charts.

Coordination of Sellafield Training.

Contact support for PFDO personnel – managing the people plan contact list and providing an additional point of contact.

Using the Home/Away list to distribute Company bulletins, messages, and announcements

Manage access to shared drive for documents and templates

Travel Booking system – providing support for hotel room bookings etc.

Conference Room Bookings - including Food Orders.

Booking and Checking Meeting Rooms

Managing the receipt and return of IT equipment.

Checking Waste and Recycling – removal is by the cleaners but to ensure this is being done.

Checking and ordering supplies, Printer Paper, Plotter Paper, Printer Cartridges Plotter Toner, Stationery, wipes, sanitiser.

Arranging for and overseeing Air Conditioning Service/Inspection

Arranging for Recycling Collection of Used Printer Cartridges