Lead Document Controller

Our client Scottish Power Transmissions are currently recruiting for a Lead Document Controller to join the team based in Edinburgh Park.

It would be a contract role for 18 months initially and a hybrid role.

What you’ll be doing:
Reporting to the PMO Lead the EGL1 Lead Document Controller will be accountable for the day-to-day management of the document management system (ACC), which during the Construction stage needs to accommodate the increase in activity associated with the documentation flow between the Contractors and the Client (i.e. the JV) and the increase in administration.

Key, minimum DMS considerations include:
Centralized Repository, Document Versioning, Retrieval & Search, Lifecycle Management, Collaboration, Access Control, Audit Trails and Compliance, Metadata, Doc review and Approval Workflows, Document Distribution and Publishing, Integration with Other Systems (other than BIM, such as Fastdraft), Reporting and Analytics, and Scalability/ and Performance.
Throughout the project lifecycle, you will support the ongoing development of the EGL1 DMS, associated Project Execution Plan process updates (PEP), and liaison with the Workstream leads, to ensure an effective support.
The role holder will assist with key project management responsibilities as well as supporting the onboarding and training of new staff with the EGL1 DMS.

Responsibilities
•Team contact for the EGL1 DMS (process, access, training, communication, system development) including resolving issues as they arise on a daily basis.
•Support the ongoing document management system (DMS) processes and procedures review and development.
•Supporting the seamless implementation of any changes from the existing DMS arising from the initial and ongoing reviews.
•Liaising with the main works Contractor’s document controllers to ensure effective control of contractual documents between the Contractors and EGL1.
•Management of DMS access permissions and distribution lists.
•Provision of management information pertaining to document control.
•Provision of guidance and assistance to the JV team, working collaboratively with the workstream leads to encourage good practice and effective use of the DMS.
•Throughout the project lifecycle, responsible for ensuring that access control is monitored effectively and updated in line with the business goals and objectives.
•Support other PMO related areas as required.
•Coordinate final project archive

To be successful in this position you will need to demonstrate as a minimum:
·HND or equivalent in business discipline/related area and/or previous Document Control experience
·Significant experience of ACC/Autodesk, SharePoint systems
·Experience in a Document Control role for major construction or utility construction projects
·Ability to multitask, prioritise workload effectively, and work efficiently to meet deadlines
·High degree of IT literacy
·Experience in ISO 9001 2015 and ISO 9001 19650 (BIM)
·Strong communication skills with experience of dealing with people at varying levels across the business
·Significant experience in final file / Project handover process