Project Support

Job Purpose

The role of the Project Support will be responsible for the provision of a diverse range of activities to support the Project Management functions within the Distribution Capital Delivery team based at Southend and provide administrative support to ensure Projects are delivered safely to time and cost.

This includes liaising with the Project/ Field Managers, Field staff, Finance, other members of the Network Operations and Contractors.

Dimensions

•     To be a team player.

•     Provide administrative support to the Project/ Field Managers and team to enable the efficient operation of the Distribution Capital Delivery team Southend.

•     Carry out general administrative tasks including distribution of post, photocopying, scanning, filing and archiving.

•     Have an understanding of P2P and Procurement process to enable the accurate raising of purchase orders, purchase requisitions and goods receipt of orders as required.

•     Raise and process service orders.

•     Stores orders on SAP.

• Have an understanding of hand held devices used in the field to offer operatives support.

•     Assist with reporting for the Distribution Capital Delivery team Southend.

•     Generate Project closure documentation and provide administrative support to ensure the prompt closure of completed projects.

•     Process stationery orders.

•     Maintain a record of and order PPE for the Distribution Capital Delivery team Southend.

•     Keep rejected timesheets to a minimum and allocate costs to correct codes.

•     Maintain Training Plan and records for Distribution Capital Delivery team Southend.

•     Raise IT Requests.

•     Adhere to all business procedures and company safety policies at all times.

•     Be required to carry out a storm role during emergencies.

Knowledge, Skills, Qualifications and Experience

• A basic understanding of the Network and the variety of jobs undertaken by the business.
• Sound knowledge of SAP and other relevant systems to ensure that a high quality and efficient service is provided.
• Experience of working within a Project Delivery environment would be an advantage.
• Ability to work as part of a highly focused team, manage own workload and assist others to optimise the contribution to the team.
• The ability to work with others to achieve shared goals and optimise the contribution of the team.
• Ability to use own initiative to solve problems, self-motivated with an ambition to succeed.
• Good level PC literacy, with the ability to learn and use a variety of systems.  Accurate keyboard skills.
• The ability to manage and prioritise your workload, to help ensure the delivery of works.
• Flexible attitude to work and working hours.
• Ability to build good working relationships within their own team as well as developing wider working contacts.
• The ability to communicate effectively, with a wide range of individuals, in a clear and concise manner.

Financial

• Comply with the P2P process when raising and processing purchase orders.

Customer

• Liaise with Project Managers to ensure relevant and timely information is delivered.
• Liaise with other delivery functions to ensure the smooth running of Distribution Capital Delivery works.
• Proactive approach to customer care.
• No Customer complaints.

Systems

• SAP
• Microsoft Office, Excel, Word, PowerPoint, Access

Process

• Updating SAP jobs so that the current position is known on all jobs.
• Effective understanding of Transformation and the process of work orders.
• Effective understanding of handheld devices used in the field.
• Data cleansing to ensure accuracy of information.
• Updating Microsoft Office programmes with accurate and current information.
• Effective management of workload.

For more information please contract Tom Glover at Morson Talent