Office Manager

Office Manager

Location: Dublin (On-site)
Hours: 30 hours per week, Monday–Thursday
Contract Type: Permanent

An exciting opportunity has arisen for a highly organised and proactive Office Manager to join a small but dynamic team in Dublin. This is a key role offering a varied workload across office administration, facilities coordination, and finance support. It’s ideal for someone who enjoys taking ownership, is detail-oriented, and thrives in a fast-paced environment.

About the Company

The company is part of a large international energy group operating across multiple countries. With a strong presence in the UK and Ireland, it owns and operates a diverse portfolio of renewable and flexible power generation assets. The business has grown rapidly in recent years and supports the low-carbon transition by developing and managing critical energy infrastructure.

Despite its scale, the organisation maintains a flat structure with an entrepreneurial culture that values initiative and impact. Employees are empowered to contribute meaningfully, supported by a collaborative environment and opportunities for development.

About the Role

You will be responsible for ensuring the smooth day-to-day running of the office, supporting senior management, and assisting the finance function. The role plays a central part in fostering an efficient office environment while providing hands-on support to HR, finance, and trading teams.

Key Responsibilities

• Provide general office administration across all teams

• Act as PA to senior management

• Manage relationships with facilities/building management

• Coordinate alarm access and office security codes

• Handle local office supply procurement

• Liaise with IT to ensure smooth operation of systems and equipment

• Organise meetings, events, and visitor arrangements

• Oversee health and safety protocols and documentation

• Support HR with onboarding/offboarding processes

• Prepare meeting packs, attend meetings and take minutes

• Maintain document control and manage incoming/outgoing post

• Assist with bank reconciliations and credit card expense tracking

• Reconcile accounts payable and receivable

• Provide audit support and assist with company secretarial tasks

• Perform other ad hoc duties as needed

Skills and Experience

Essential:

• Previous experience in office management within a small to medium-sized firm

• PA/EA experience at senior management level

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Strong organisational and multitasking skills

• Exposure to basic bookkeeping or finance support

• Ability to work independently and as part of a team

• Excellent verbal and written communication skills

Preferred:

• Experience in event planning and coordination

• Strong analytical and numerical ability

• Excellent time management skills

Qualifications:

• Leaving Certificate with pass grades in English and Maths (essential)

• Diploma in secretarial, executive or business administration (preferred)

Benefits

• Bonus opportunity

• Company Pension (PRSA)

• Private Healthcare with VHI

• Sick Pay Scheme

• 24 days annual leave plus bank holidays (FTE)

• Employee Benefits Platform

• Cycle to Work Scheme and Electric Car Scheme (post-probation)

• 3-month notice period (both sides)

• 6-month probationary period