Assistant Company Secretary

Assistant Company Secretary

Location: London City

Temporary Contract till Dec 31st 2025

Office Based

JOB PURPOSE
To provide efficient and professional company secretarial support across all of the Company Secretarial Department’s activities, including in driving good governance across our client.

PRINCIPAL ACCOUNTABILITIES
- To implement and monitor compliance with global best practice policies and procedures.
- Working with the Senior Assistant Company secretary, to ensure that appropriate governance and statutory compliance is maintained with a particular focus on JM’s global subsidiaries, including through:

? Developing and building strong collaborative relationships with the overseas contact network.
? Managing the day to day relationship with the overseas subsidiary service provider.
? Advising colleagues on company law and governance best practice.
? Providing support for routine governance approvals, such as annual accounts and board changes.
? Ensuring the department’s records are kept up to date.
? Supporting an annual health check of all overseas entities.
? Leading an annual review of subsidiary board composition, recommending changes where necessary.

- Assisting with corporate restructurings and M&A transactions.
- To support the Legal Entity Rationalisation programme in order to reduce the number of legal entities in the Group, ensuring the structure is fit for purpose.
- To assist with AGM preparation.
- To assist with dividend management, including the timetable and shareholder documents.
- To respond to and resolve shareholder queries, including through working with the share registrar.
- To support adherence to best practice corporate governance, particularly in relation to the UK Corporate Governance Code.
- To assist with the maintenance of the corporate governance framework, including terms of reference and company secretarial policy.
- To assist with the ongoing maintenance of project confidential lists and manage permission to deal requests in accordance with the UK Market Abuse Regulations.
- Drafting and assisting with RNS announcements and FCA filings.
- To carry out any other duties which are within the employee’s skills and abilities whenever reasonably instructed.

SCOPE
- Work collaboratively within the department, overseas contacts and third party providers
- Require a collaborative approach with other Group functions, including Legal, Accounts, Treasury, Tax, Investor Relations, Risk and Internal Audit, HR and the Sectors.
- Contribute to the development of the department as a recognised centre of excellence in governance across the Group.
- Manage some external relationships, with a strong focus on ensuring consistently high service levels.
- Have a working relationship with leadership teams across our client.

PERSON SPECIFICATION

QUALIFICATIONS/ KNOWLEDGE/ EXPERIENCE
(TECHNICAL/ PROFESSIONAL KNOWLEDGE & SKILLS COMPTENCY)
CGI qualified with relevant experience of working in a company secretarial department of a listed company or professional services firm Essential
Previous experience of working in an international environment with overseas subsidiaries
experience) Essential
Experience of working across multiple business units simultaneously Essential
A good understanding of current legislative, regulatory and best practice requirements Essential
Educated to degree level or equivalent Desirable
Intermediate knowledge of Microsoft Word, Excel and PowerPoint Desirable
Good working knowledge of Diligent Entities or similar Essential
Good working knowledge of Diligent Boards or similar Desirable

PERSONAL SKILLS & KEY COMPETENCIES
(INCLUDING JM BEHAVIOURAL COMPETENCIES)
Be detail orientated and meticulous and able to demonstrate high work standards. Essential
Be highly organised, driven, innovative and forward-thinking. Essential
Enthusiastic and positive approach. Essential
Able to manage multiple tasks and meet critical deadlines. Essential
Team player with the ability to build strong relationships and trust and confidence with a wide range of audiences. Essential
Able to think analytically and deal with issues proactively Essential
Able to take the initiative and take responsibility for own work Essential