Receptionist

Morson are currently recruiting for a Receptionist for a 6 month contract based at London Bridge to start ASAP.

Facility Support

Profile

This position supports day-to-day operations of facilities services and activities.

Role Overview

The facility support function consists of a variety of roles in support of daily operations and may include reception services, general facility operations, maintenance, or driver.

Responsibilities

May perform some or all of the functions below, depending on role and level.

Reception Services

· Answer and appropriately direct incoming calls.

· Greet visitors determine nature of business and direct to appropriate individual.

· Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation.

· Maintain guest and visitor sign in/out oversee the distribution and return of employee and visitor access badges.
Assist in building or suite access control and the maintenance of a safe, healthy, and secure office.

· Maintain local contact lists, if appropriate.

· Maintain neat and organized front office area.

· Manage conference room use, reconcile conflicts, and post schedules (if appropriate).

· May assist with meeting setup, including procuring food and equipment.

· May perform other duties in support of the facility team or general office, as needed.

· Prepare and process incoming and outgoing mail (includes determining and affixing postage).

· Maintain records on outgoing registered mail and packages, and reconcile charging errors as needed.

· Handle special requests for mail, package, shipping-freight services.

· Ensure compliance with all legislation related to the handling and shipping of materials.

· May assist with mass mailings (generating distribution lists, labels, etc.).

Other duties

Maintenance

· Respond to requests for facility maintenance or repair.

· Ensure completion of routine and required building or equipment service.

· Maintain equipment manuals and logs.

· General Facility Support

· Purchase and stock office supplies.

· Follow appropriate standard supply and related cost charging guidelines.

· Respond to internal requests for facilities service or repairs and contact property management or external providers as appropriate.

· Assist with tasks related to facility management and appearance.

· Assist with facility Health, Safety, Security, and Environmental tasks.

· Support Plan Beyond goals and tasks related to Office Sustainability.

· Create or order Jacobs identification badges, and provide building or suite access card management.

· Direct staff to corporate guidance on offsite storage, and coordinate box storage and retrieval.

· Upkeep of floor plans and other office information.

· May track office utilization or update other Facility related data as needed or requested.

· Other support to Real Estate Operations as needed or requested.

Key Relationships

· Facility Lead

· Office Employees

· Visitors and Guests

Key Performance Indicators

· Responsibilities are taken care of properly and without significant issues: any issues that do arise are resolved quickly and efficiently.

· Proven dependability and punctual attendance.

· Positive feedback from employees and visitors.

· Demonstrates ability to use resources and tools appropriately.
Ability to assist in an emergency situation.

Additional notes

· Responsibilities may require physical activity including some or all of the following: bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and / or ladders, sitting for long periods, and typing.

· May perform tasks that are custodial in nature, including those related to office and break room/kitchen maintenance.

· Role is office-based

Please send CVs to john.kingham@morson.com