Document Controller

Document Controller – Construction – Deeside – Contract/Perm– 2 year project

Role and Responsibilities
- Copy, scan and store documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- File documents in physical and digital records
- Create templates for future use
- Managing and controlling the document controlling platform both internally and externally with the client team and sub-contractors.
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organisation
- Maintain confidentiality around sensitive information and terms of agreement
- Prepare ad-hoc reports on projects as needed
- Managing document filing and archiving systems using the electronic and in-house filing system
- Document printing and distribution to all departments and subcontractor
- Support the site team in the preparation of correspondence and reports
- Training sub-contractors and new staff on how to use, view and upload on EDMS systems in place.
- Ensuring that all project work package list and documents are being assigned to work packages, as per packaging guidelines and in tandem with the sub-contractor viewing restrictions.
- Managing and controlling distribution list as per the agreed distribution matrices.
- Ensuring all documents and drawings are published to the system are associated with a document transmittal.
- Ad hoc administrative tasks.