Accounts Payable Assistant

Job Title: Accounts Payable Assistant

Location: Winfrith, South West England, Dorset, Dorchester

Job Type: Contract, Part time

Primary Industry: Accounting

Secondary Industry: Engineering

Job Description:

Job Duties:

▪Support the processing invoices ensuring that data is input to the ERP system accurately and on a timely basis.
▪Liaising with Stores to ensure goods are properly booked in to allow processing of invoices
▪Liaising with procurement in respect of supplier queries and pro-forma invoices
▪Communications within the business to enable receipting of goods and services
▪Obtaining authorisationfor payment of invoices in line with the company’s complex delegation of authority matrix
▪Preparation of weekly supplier bacs runs
▪Raising of supplier payments using the financial payment systems available including BACs and on-line banking payments
▪Handle and resolve any payment disputes or supplier queries
▪Ensure that supplier payments are posted on a timely basis and are allocated correctly against supplier accounts
▪GRNI clearance and improvement activities
▪Drive forward improved ways of working and implement process efficiencies, also working with procurement to target inefficiencies
▪Reconciliation of supplier statements
▪Maintain filing system
▪Other ad hoc administration and support for the finance function including collating information for auditors, supplying copyinvoices in response to queries and other duties as necessary as they arise.

Required Qualifications:

• Previous experience in accounts payable or a similar role
• Proficiency in using accounting software and Microsoft Excel
• Strong attention to detail and accuracy
• Excellent organisational and time management skills

Knowledge and Skills:

• Understanding of basic accounting principles
• Ability to work well in a team and communicate effectively
• Strong problem-solving skills

Working Conditions:

• Office-based role in Dorchester
• Standard working hours, Monday to Friday