Administrator

Morson Technical Services are currently looking to recruit a Field Service Coordinator to work onsite at our Rollestone office, Shrewton. This is a permanent position and there will be the opportunity for flexible working and some working from home days can be granted.

Job Title                                                                          

Field Service Coordinator   

Responsible To

UK Delivery Manager

JOB PURPOSE

To provide coordination support to the Cyclamen operation across all team to ensure they have all of the vehicles, PPE and Tools required to carry out their roles. Ensure all activity relating to the processes associated with this is managed in a timely manner and filed and kept in the correct location, this includes stores accounting. The role necessitates the close monitoring and management of the Life associated with role specific PPE.  To provide data to the management team relating to driver and vehicle related information, particularly around safety.

MAIN ACTIVITIES AND TASKS 

FSE Administration

• Collect weekly timesheets from FSEs/PMEs and RRC Engineers. Workout the different pay scales and transfer the hours into the summary sheet and pass to Resourcing Coordinator.
• Collect and file all Toolbox talks and mark complete on FSE Records Spreadsheet.
• Collect weekly van check sheets and ensure signed. Check for requested equipment/ van issues and process. Mark complete on FSE Records Spreadsheet.
• Collect monthly mileage capture forms and ensure signed. Mark complete on FSE Records Spreadsheet.
• Collect pre- use check sheets and ensure signed and counter signed. Mark complete on FSE Records Spreadsheet for Zarges and Step Ladders.
• Record all incidents reported on FSE Records Spreadsheet.
• Support the Contract team to deliver operational continuous improvement. 

PPE & Tools

• Request and coordinate the PPE audits of all Cyclamen personnel.
• Order PPE when required in accordance with Wiki 1.
• Log all PPE on the H&S Asset Register and maintain the register for accuracy.
• Request and coordinate the Tool audits of all Cyclamen personnel.
• Order Tools when required in accordance with Wiki 1.
• Log all Tools on the H&S Asset Register and maintain the register for accuracy.
• Organise the calibration and servicing of equipment used by the Cyclamen personnel.
• Maintain the LOLER Asset Management Spreadsheet.
• Coordinate the annual inspection and servicing of all LOLER and safety related equipment.
• Ensure that all items with a life on them are removed from the tool/PPE store and quarantined and, if required disposed of

Vehicles

• Maintain the vehicle management spreadsheet.
• Organise 019 vehicle repairs/insurance claims, servicing and MOTs.
• Coordinate all aspects of vehicle security updates and changes.
• Collect and file van condition reports / Appendix L.
• Coordinate all issues relating to fuel cards.
• Assist with coordinating damage repairs.
• Request of activation / de-activation of Masternaut accounts for staff and liaise with Masternaut administrator over tracker issues.

KNOWLEDGE SKILLS AND EXPERIENCE

• Must have had experience in an administration position.
• Good organisation, planning and timekeeping skills.
• Adaptable and able to react quickly to demands from the Field Service team.
• An ability to deliver presentations and briefing to a wide range of technical and non-technical staff.
• Computer literate (ECDL Level 2) with an ability to design basic Databases and Spreadsheets using MS Office Suite applications to include Word, PowerPoint, Excel and Access.
• An understanding of the H&S Legislation and Team Management.
• Possess a basic understanding of the General Data Protection Regulations.
• Knowledge of transport regulations is an advantage.
• IT literate.

DESIRABLE KNOWLEDGE, SKILLS AND BEHAVIOURS

• Vehicle Fleet management knowledge and experience.
• Stores management and accounting experience and knowledge.