Expenses Coordinator

Position: Expenses Coordinator
Hourly Rate: £12.01 - £12.43 per hour (37 hours p/week)
Location: Coventry
Start Date: ASAP

Our client is currently seeking an Expenses Coordinator for an initial 3-month contract. The main purpose of this role is to support the processing and payment of employee expenses and company purchasing card transactions, while ensuring individual claims conform with the company expense and purchase card policies and external statutory guidelines.

Responsibilities:
•            Validate claims received and ensure that staff are reimbursed in an accurate and timely manner.

•            Manage the day-to-day relationship with stakeholder, including issuing of new cards, and deactivation of leaver cards.

•            Ensure queries are professionally handled, logged, and followed.

•            Ensure all claims are correctly authorised and in line with company policy and Inland Revenue guidelines

•            Provide coaching and education to expense claimants and managers to ensure that exceptions to the process are minimised.

•            To provide data and spend analysis to Procurement to enable to identification of cost reduction opportunities.

•            Day to day administration of payment related activities such as BACS recalls and cheque cancellations.

•            Administration and preparation of one-off ad-hoc internal requests for payments from the business.

Requirements:

•            Ability to pick up and work with new computer-based systems, technology, and processes.

•            Strong Excel skills.

•            Understanding of general accounting principles, and taxation requirements.

•            Experience of general accounting and administrative processes in a large organisation.

•            Knowledge of expense systems (Concur/SAP) and capabilities would be an advantage.

•            Strong verbal and written communication skills.

•            Previous use of Cognos reporting tools would be a distinct advantage. 

Note: Only shortlisted candidates will receive an initial telephone interview. Selected candidates will undergo a formal interview process.