Document Controller

We are currently looking for a Document Controller to join our client working on a large construction project in Suffolk.

This is a contract role to run to the end of the year but likely to be long term.
The purpose of the role is to ensure effective document control within the project, following designated procedures and contributing to continuous improvement.

Principal Accountabilities

• Supervise the Assistant Document Controllers and effectively delegate tasks and pass on information
• Provide a professional, accurate and reliable administration support service to the DMT Department.
• Develop core document management skills on a large-scale capital programmes, supporting Lead document controllers in the management and maintenance of documentation, data and records within the EDRMS
• Manage, capture, control, store, and disseminate all relevant current and historical documentation within the project
• Log and quality assure incoming and outgoing documents and communications, producing and issuing transmittals to provide an auditable trail for all documentation
• Support the integration of document management system with its wider information management needs
• Comply with the projects approved processes and procedures
• Champion best practice Document Management within their team
• Maintain a focus on continuous improvement in Document Management Teams performance, processes, and procedures
• Produce and interpret management reports on performance
• Study latest industry developments and best practice in the document control space
• Represent the Document Management Team in meetings

Knowledge, Skills, Qualifications, Experience

Knowledge & Skills

Desirable
• Document Control experience in a complex stakeholder environment
• Experience of working in a project environment, delivering against set objectives and milestones
• Understanding of the quality assurance process applicable to document control
• Strong awareness of effective record keeping
• Knowledge of filing systems and the aim of distribution matrices
• Awareness of the importance of document, data, and/or information management in a large-scale capital project
• A good understanding of the functions of Electronic Document and Record Management Systems
• Strong competence in the use of the Microsoft Office Suite
• Ability to influence and promote the overall role that Document Management fills on a project and the importance of successfully managing interfaces

Closing Date: 1st May 2024.