Travel Coordinator / Administrator

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  • Location

    Hersham, Surrey

  • Sector:

    Professional Services

  • Job type:


  • Salary:

    £11 - £12 per hour

  • Contact:

    Samantha Clinch

  • Contact email:


  • Job ref:


  • Published:

    7 months ago

  • Duration:

    12 Months

  • Expiry date:


  • Start date:


Travel Coordinator / Administrator - Surrey Based - 12 Months

The role provides general administration needs for the project team and works closely with a variety of disciplines including, Project Management, Project Controls and Document Control, and Engineering.


This position is accountable for the following end results:
1) Travel management for the project: arrange, co-ordinate and manage travel requirements including flights, accommodation, transfers, in accordance with corporate travel guidelines and within project budget.
2) Travel Visa co-ordination: investigate visa requirements and arrange visas monitor visa expiration and pro-actively arrange for renewals. Create Letters of Invitation as required for internal and external customers. The ideal candidate must have experience with booking international travel and visas.
3) Undertake general administration activities for the project which include but are not limited to:
* Arrange and co-ordinate customer visits to Hersham including meeting arrangements, conference room booking, catering, dinner, taxi transfers.
* Arrange meetings on behalf of the Project Manager, for example, Lead Engineer's meetings.
* Maintain Project Organisation Charts and contact list.
* Collate CVs.
* Arrange Project celebrations and Project recognition items (e.g. Polo Shirts, Fleece, etc).
* Arrange system access as required, for example, Non-Person Accounts, MS365, LAN access.
* Undertake ad hoc and one-off clerical tasks for the project.

* Previous experience of travel organisation and visa processing is required.
* We are looking for candidates who have at least 1 year experience in a similar role, are proactive, have prior experience with travel bookings either online or through travel providers.
* Good general knowledge of Microsoft Office applications is required, especially Excel and Outlook.
* Full training will be given on adhoc softwares (Agencia).

Travel Coordinator / Administrator - Surrey Based - 12 Months