Transition & Quality Administrator

  • Location

    London, England

  • Sector:

    Building, Construction and Infrastructure

  • Job type:


  • Salary:


  • Contact:

    Steven Hawkins

  • Contact email:


  • Job ref:


  • Published:

    3 months ago

  • Duration:

    6 Months

  • Expiry date:


  • Start date:


  • Client:


The role is to support with the new transition of a major Global Pharmaceutical company in EMEA.

Essential Duties and Responsibilities

  • Attend internal Transition calls
  • Identify core mandatory client procedures for implementation and document with regard to GXP process
  • Review and identify other site FM processes required, document and implement.
  • Follow through roll out and implementation at all EU sites as appropriate
  • Monitoring and management of document and records management including gaps identified
  • Support transition team with following up and reminders for deadlines for key data
  • Liaise with the client representatives
  • Consolidate monthly reporting for transition activities
  • Provide regular updates to the Quality Administrator.
  • Maintain records and ensure that the JLL teams have attended the required training.


  • Team player.
  • Strong interpersonal skills including flexibility, persuasion, perseverance influencing, persuading & negotiation skills.
  • Working knowledge and skills in relation to the ISO9001:2015 Quality Management standard.
  • Working knowledge of GMP/GXP process and requirements desirable
  • Identify conclusions or approaches to problems including strengths and weaknesses of existing systems and alternative solutions
  • Solid organisational skills, analytical ability and communication flair.
  • Self-motivated with the ability to enthuse and manage multi-cultural teams.


  • Must be fluent in English
  • Results orientated with a strong focus on the delivery of objectives, including an ability to provide creative and innovative solutions based on a sound understanding of business requirements.
  • Good communication skills, both verbal and written, with ability to deal with all levels in an organisation.
  • Ability to work unsupervised and take positive action to resolve issues on own initiative.
  • Ability to demonstrate initiative and show foresight in relation to existing and potential problems.
  • Computer literate with a knowledge of commonly used software programmes, including Microsoft Office applications.
  • Ability to research and produce management information and specialist reports making recommendations as appropriate.
  • Good organisational skills, ability to balance competing demands and to meet deadlines.
  • Strong business acumen
  • Ability to identify trends and identify the root causes of any problems.


  • At least 5 years' experience within Quality Management systems and working with corporate clients.
  • Understanding of, facilities management processes and their systems
  • Practical working knowledge of up-to-date quality management processes.
  • Significant practical experience of problem solving issues in a dynamic/diverse environment.