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Team Administrator /PA - Junior level

  • Location

    City of London, London

  • Sector:

    Professional Services

  • Job type:

    Contract

  • Salary:

    Up to £0.00 per annum

  • Contact:

    Marcelle Djouhassi

  • Contact email:

    Marcelle.Djouhassi@morson.com

  • Job ref:

    168167MDJ_1569428977

  • Published:

    28 days ago

  • Duration:

    2 - 3 MONTHS

  • Expiry date:

    2019-10-02

  • Start date:

    ASAP

  • Client:

    #

PA/Team Admin

We are looking to recruit a Secretary who can support their Living Development & Investment team in London. The successful candidate will provide a wide range of administrative support, including travel & meeting arrangements, diary management, and drafting reports and proposals, while providing adhoc PA support to directors in the team. The role will also provide holiday and sickness cover to other sub teams within Building Consultancy when required.

What this job involves

  • Providing general administrative support to a team of fee earners
  • Developing and maintaining effective working relationships with clients and colleagues
  • Efficient daily diary management including coordinating diaries/meetings/ travel/conference calls, booking meeting rooms
  • Managing team expenses, new starter leavers process, holiday records
  • Typing, formatting and printing reports to be sent to clients
  • General office duties, including maintaining accurate electronic and paper filing, archiving, document scanning, etc.
  • Support the team director by coordinating pipeline trackers, debts and accruals monitoring on a regular basis
  • Support co-ordination of marketing/team events (where required)
  • Support the wider business in respect of holiday cover in the admin team
  • You may be required to undertake other duties from time to time as we may reasonably require

Sound like you? To apply you need to be/have:

  • Good proficiency in MS Word, MS Excel and MS Outlook and knowledge of MS PowerPoint
  • Able to work to deadlines, producing work in a timely and efficient manner
  • Excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
  • The candidate must demonstrate the ability to establish good relationships with both clients and team members
  • Ability to work at a fast pace with energy and enthusiasm
  • Discrete and can always be relied upon to maintain full confidentiality
  • Must be a team player with a positive can do attitude and keen problem solving skills.
  • Experience of working in a large and fast paced team preferably in the Real Estate sector
  • Experience of invoice production and tracking procedures
  • Experience of formatting documents and reports
  • Proven ability to work independently
  • Agile
  • Trustworthy
  • Courageous