Supply Officer

  • Location

    Bristol, England

  • Sector:

    Aerospace and Defence

  • Job type:


  • Salary:

    £0.00 - £1 per hour + Negotiable

  • Contact:

    Michaela Elliott

  • Contact email:


  • Job ref:


  • Published:

    2 months ago

  • Duration:

    6 months

  • Expiry date:


  • Start date:


The Supply Officer will be accountable to:

  • Monitor the delivery of the right product/service, at the right time, in the right quantity, to Client in accordance with customer needs. Delivered through:
  • Appropriate logistic and ordering solutions,
  • The optimization of ordering parameters
  • Presenting supplier face in daily operations, assuring a single voice to suppliers.
  • Continuous improvement activities through lean principles and driven by risk management and anticipation of issues
  • Applies (or respects) the Logistic Conditions signed with the supplier
  • Monitors and improves 1st tier Supplier relationship
  • Manages his/her supplier portfolio
  • Contributes to the modification implementation process, including agreement to appropriate target Aircraft.
  • Secure deliveries for New Product Introduction.
  • Support quality in the resolution of administrative quality issues
  • Strive for flow standardisation and non-quality eradication.

MAIN ACTIVITIES New Product Introduction

  • Participate to the New Product Introduction due to a product modification or a new program introduction or Transfer of Work (ToW).

Forecast/Call up / Order and VMI (Vender Management Inventory) Management

  • Entry and maintenance of Logistic Conditions ordering data in the Clients Information System.
  • Drive the ordering master data and parameters excellence under his/her responsibility and ensure their availability for those who are not under his/her responsibility (Accounting/Purchasing/Engineering…) in Information System tools and based on the negotiated contract
  • Define and maintain supply related contractual data, contained in Logistics Conditions (e.g. max-min levels for VMI parts, delivery lead time,..) in the frame of standard policies and contractual requirements.
  • Analyse MRP and Supply External Product exception messages
  • Manage forecasts sent to the suppliers (Long, Medium and Short term forecast in the Hub, VMI forecasts)
  • Manage purchase orders, including collaboration process in purchase orders on the requirement dates and quantities.
  • Manage D1 collaboration process and performance level (for VMI), initiate proactive actions.
  • Manage extended enterprise where supply product activities are subcontracted (performance and delivery follow up)
  • Manage reordering tasks after rejection, scraps/damages and collaborate in the secondary flow
  • Follow-up and troubleshooting for deliveries, Goods receipt, Technical/Administrative quality notice and payments.
  • Manage stock at vendor for free issue product.

Customer protection

* Participate in reviews following overall process.

* Ensure the product qualification pre-requisites are in line before to launch the ordering

* As part of the Non-Conforming item management process, ensure the involvement of the supplier to solve the issue.

* Initiate the escalation process in the case of unresolved issues or recurring and persistent risks to his team leader following overall process standards.

* Manage and process the missing parts and late deliveries: early warning to the customer and hierarchy, risk management, follow up deliveries and instigate mitigation actions

* Plan and monitor supplier actions directly on the aircraft (i.e. Out-located works) if applicable

* Follow up outstanding work (procured products).

* Incoming goods follow-up for shortages.

Stock optimisation

* Monitor inventory levels and stock turns based on defined targets and ABC/XYZ Analysis

* Define the logistic solution and ordering solutions

* Optimise ordering parameters (safety stock/safety time, batch size, reorder point) in line with influencing factors (delivery performance D1, quality performance R1, economic order quantity, demand fluctuation)

* Monitor Non-movers/Slow movers/ Dead stock

* Key player on Scrap/Sell/transfer stock

Continuous Improvement

* Work with Procurement, Planning, Distribute, Supplier and Client for Optimisation rules

* Perform supply chain monitoring through process performance measures and KPIs (Ordering measures, Missing parts, D1, Stock KPI's, VMI Level of Service)

* Perform root cause analysis (such as PPS/Q6) and monitor supplier problem solving activities.

* Provide information that contributes to Procurement strategy as requested, e.g. give feedback on supplier performance in daily operation.

* Participate to supplier performance reviews/provide performance feedback to suppliers

* Manage ordering transition from Warlinx system to SAP

* Exceptional Excel skills are needed.


* Procurement plan (forecast)

* On time Purchase Order placement.

* Achieve collaboration with suppliers according to targets.

* Delivery of the right part, at the right time, at the right quantity, at the right place (customer satisfaction).

* Guarantee that on time delivery targets are achieved based on agreed dates with suppliers

* Guarantee that deliveries are achieved based on the required quality level with suppliers

* The jobholder contributes to an improvement of :

o Delivery rate performances (D1, LoS) above given targets

o Missing parts KPI´s

o Quality performance (for quality issues leading to late deliveries)

o Structural improvements plan

* Respect inventory levels and stock coverage objectives

* Problem solving associated documentation .

* Exceptional Excel skills are needed.

* The candidate must expect to travel to suppliers for reviews and supplier surveillance

The successful candidate must:

* Work autonomously and prioritise the supplier in line with business requirements

* Communicate at various levels of business both internally and externally.

* Understand and interpret operational performance and the impact to the schedule.

* Ability to use and interrogate SAP

* Experience in a similar role