Supply Officer

  • Location

    Bristol, England

  • Sector:

    Aerospace and Defence

  • Job type:


  • Salary:

    Up to £21.92 per hour

  • Contact:

    Chris Ward

  • Contact email:


  • Job ref:


  • Published:

    about 1 year ago

  • Duration:

    7 Months

  • Expiry date:


  • Start date:


  • Client:


Supply Officer


The Supply Officer, as the process operator of "Supply External Products and Services" process, Will be accountable to:

  • Monitor the delivery of the right product/service, at the right time, in the right quantity, to Client in accordance with customer needs. Delivered through:
    • Appropriate logistic and ordering solutions,
    • The optimization of ordering parameters
    • Presenting supplier face in daily operations, assuring a single voice to suppliers.
    • Continuous improvement activities through lean principles and driven by risk management and anticipation of issues
  • Applies (or respects) the Logistic Conditions signed with the supplier
  • Monitors and improves 1st tier Supplier relationship
  • Manages his/her supplier portfolio
  • Contributes to the modification implementation process, including agreement to appropriate target Aircraft.
  • Secure deliveries for New Product Introduction.
  • Support quality in the resolution of administrative quality issues
  • Strive for flow standardisation and non-quality eradication.

Main activities

Forecast/Call up / Order and VMI (Vender Management Inventory) Management

    • Entry and maintenance of Logistic Conditions ordering data in the Clients Information System.
  • Drive the ordering master data and parameters excellence under his/her responsibility and ensure their availability for those who are not under his/her responsibility (Accounting/Purchasing/Engineering…) in Information System tools and based on the negotiated contract

    • Define and maintain supply related contractual data, contained in Logistics Conditions (e.g. max-min levels for VMI parts, delivery lead time,..) in the frame of standard policies and contractual requirements.
  • Analyse MRP and Supply External Product exception messages

    • Manage forecasts sent to the suppliers (Long, Medium and Short term forecast in the Hub, VMI forecasts)
    • Manage purchase orders, including collaboration process in purchase orders on the requirement dates and quantities.
    • Manage D1 collaboration process and performance level (for VMI), initiate proactive actions.
    • Manage extended enterprise where supply product activities are subcontracted (performance and delivery follow up)
  • Manage reordering tasks after rejection, scraps/damages and collaborate in the secondary flow
  • Follow-up and troubleshooting for deliveries, Goods receipt, Technical/Administrative quality notice and payments.

  • Manage stock at vendor for free issue product.Customer protection
  • Participate in reviews following overall process and in accordance with Client specificities.
  • Ensure the product qualification pre-requisites are in line before to launch the ordering
  • As part of the Non-Conforming item management process, ensure the involvement of the supplier to solve the issue.
  • Initiate the escalation process in the case of unresolved issues or recurring and persistent risks to his team leader following overall process standards.
  • Manage and process the missing parts and late deliveries: early warning to the customer and hierarchy, risk management, follow up deliveries and instigate mitigation actions
  • Plan and monitor supplier actions directly on the aircraft (i.e. Out-located works) if applicable
  • Follow up outstanding work (procured products).
  • Incoming goods follow-up for shortages.Stock optimisation
  • Monitor inventory levels and stock turns based on defined targets and ABC/XYZ Analysis
  • Define the logistic solution and ordering solutions
  • Optimise ordering parameters (safety stock/safety time, batch size, reorder point) in line with influencing factors (delivery performance D1, quality performance R1, economic order quantity, demand fluctuation)
  • Monitor Non-movers/Slow movers/ Dead stock
  • Key player on Scrap/Sell/transfer stock
  • Perform supply chain monitoring through process performance measures and KPIs (Ordering measures, Missing parts, D1, Stock KPI's, VMI Level of Service)
  • Perform root cause analysis (such as PPS/Q6) and monitor supplier problem solving activities.