7 months ago
Sub-Contract Manager required to be fully responsible for the management of subcontracted suppliers within a specified bid, product or project, said suppliers may be developing and delivering complex, high risk, high value equipment or services normally under specific terms and conditions in lieu of purchase orders.
The job holder may be responsible for subcontract management across the end to end life cycle ( eg development - bid - contract - execution) or a part thereof ( eg only execution) depending on the business organisational model or the business case.
The role will require frequent and close engagement of suppliers to ensure that requirements are executed in accordance with technical, program, cost and performance (quality and delivery) requirements.
Although the role maybe assigned to a particular business or location, the job holder may be requested to support the function's activities in other businesses or locations across the UK.
The role involves but may not be limited to the following:
Responsibilities for Supplier Management
Manage, and be accountable for, the overall performance and compliance of their Supplier(s).
Ensure Supplier requirements are executed achieving favourable conditions and consistency with technical, program, cost and performance (quality and delivery) requirements.
Engage and communicate efficiently with internal Customers and Stakeholders as necessary in executing Supplier requirements.
Manage the procurement of all requirements for allocated Supplier(s) in full compliance to company processes.
Be the sole point of contact for all communications between the company and the Supplier(s) including Requests for Proposals and Quotations, supporting Technical discussions, Contract and Work Package kick-off meetings and evaluation of Supplier tenders.
Generate/review RFQs, ensuring bid and program requirements are captured
Evaluate supplier proposals for compliance against requirements and identify areas of risk/concern
Create accurate Procurement estimates, covering labour, material and Total Cost of Ownership to the bid team
Draft and negotiate agreements - MOUs, SLAs, Teaming Agreements, and Subcontracts.
Negotiation of sub-contracts, including appropriate Customer flow down, to support Project budget constraints and achieve timely performance whilst minimising programme risk and exploiting programme opportunities.
Manage the schedule and performance of allocated work packages, ensuring rigorous adherence to project management, quality and technical governance. Coordinate and lead subcontract review meetings including Identification and mobilisation of internal support to sub-contracts from other departments.
Recognise export controls associated with supply chain architecture and program requirements including: ITAR (TAAs(& TCPs)/MLAs) EAR ECCN,UK & foreign Military and Dual-Use Controls
Maintain an ethical approach to tasks and relationships in accordance with relevant internal policies.
Ensure appropriate Supplier Relationship Management and Performance Management techniques are employed with Supplier(s) to improve performance, mitigate risk and capture innovation from suppliers.
Attend regular Progress Report Meetings with all Supplier(s) as part of managing performance and resolving issues in a jointly agreed and coordinated fashion.
Monthly measurement of Supplier metrics and enforcement of contractual agreement where Key Performance Indicators are not being met.
Recognise and identify subcontract claims as they develop and manage the timely resolution under changing provisions where possible, obtaining legal expertise where necessary.
Ensure relevant governance is complied with in accordance with company processes.
Record and report UPD Savings
Review and monitor supplier financial stability, identify risk areas prior to engagement and recognise trigger points where further analysis would be required.
Responsibilities in support of the Project Phase
Work with key stakeholders to ensure the release of procurement specifications, statements of work and requisitions to support project delivery.
Validate target costs and all savings per work package.
Work with the Acquisition Project Manager to contribute towards monthly procurement reporting to the Project.
Contribute to the Procurement Risk Register, ensuring appropriate risk is captured and Supplier mitigation actions are undertaken and completed.
Manage all procurement costs through the lifecycle of the project.
Analyse costs of products and systems to identify focus areas or opportunities for reduction.
Work with Technical teams to resolve design issues impacting on Supplier performance
Commit to procurement performance including bought in costs, delivery/lead times, quality, resource management, risks and opportunities.
Ensure suppliers are paid on time in accordance with the contract, and only after acceptable delivery or milestone performance.
Annual review and presentation of performance for suppliers to the wider business as part of a strategic appraisal of each supplier. Manage any follow-up actions with the supplier that may arise from the review.
Analyse existing subcontracts (including terms and condition, statement of works, technical requirement specifications, etc) and analyse areas of risk such as conflicts, deviations and ambiguities. Make appropriate recommendations to the wider Project on the mitigation of such risks while monitoring and supporting any subsequent remedial actions.
Infrequent interface with the end customer for any threats and opportunities affecting relevant supplier(s)
Broad range of Procurement skills focused on: Needs Analysis, Design to Cost, Make-Team-Buy, Technical Interface Management, Supplier Management, Risk and Opportunity Management, Subcontract Management.
Convincing written and oral communication and presentation skills.
Interpersonal skills to optimise cross organisation working and to work effectively with Supplier(s).
Commercially astute with advanced negotiation skills and experience including differing contracting models
Well-developed organisational skills
Team management, leadership and team development
Major development/manufacture sub-contract program/project management experience
Ability to lead Make, Team, Buy decisions
8 years plus relevant experience in mid to senior level procurement
Track record of success in a similar role in relevant businesses or markets
Supplier Relationship and Performance Management techniques and measurement
Use of Supplier Relationship and Performance Management techniques and measurement
Experience of e-procurement tools
Proven track record of working cooperatively with Engineering and R&T teams
Experience in using ERP systems including Oracle (B1) and / or SAP
Experience of presenting to end customers during Bid /Project Phases
Values & Behaviours:
Able to analyse complex and sometimes incomplete information to create an easy to communicate short-medium and long term solution(s).
Sets stretched goals for themselves and their Supplier(s), prepared to take risks in order to gain competitive advantage for the business.
Able to work effectively within and across transverse teams, actively seeks synergies and sharing of best practices.
Uses apropriate techniques to understand then influence stakeholders both internally and externally.
Contributes to improving the capability and competencies of the Procurement team in order to enable the function to deliver to business needs.
Uses full understanding of internal and external customer needs to build a strong customer first culture within the solutions they define and the team in which they work.
Creates a clear plan for change when required, communicates clearly on the plan and is prepared to stand by unpopular decisions in support of the needed change.
Has a clear understanding of the global perspective relevant to their role working both within the business and the supply market.
Understands the necessity to conduct themselves in accordance with the company's Code of Ethics, Group Procurement Policy and in compliance to the legislative and regulatory environment in which we operate.
MCIPS or equivalent qualifications in other disciplines, particularly Project Management
Business or Engineering degree, or equivalent
Professional qualification in related disciplines eg Project Management, Engineering, Supply Chain
Recognising the RESTRICTED nature of the work, suitable candidates will be SC cleared or eligible for this level of clearance.