11 months ago
Job title: Site Administrator
Duration: 6-12 months
An exciting and responsible opportunity has arisen within the Zephyr High Altitude Pseudo Satellite (HAPS) programme. This role will be based in the brand new Kelleher Production facility located in the Voyager Aerospace Park complex (Farnborough) where the production of prototype aircraft will be carried out. The position will be an integral part of a close knit team of 40 production staff who are part of the wider programme team.
The role will support the wider HAPS team (also based in Cody Technology Park - Farnborough) and will directly report to (and support) the HAPS Programme Administrator.
Tasks and Accountabilities
To provide administrative support including but not limited to:
*"Front of house" reception duties for the Kelleher Production Facility
*SAP data entry for purchase requisitions, maintenance and reporting (communication)
*Act as the deputy for the Zephyr Programme Administrator during periods of absence
Arranging site access for visitors and new starters.
*Keeping diaries and arranging appointments in support of the Kelleher Production based Team.
*Collating material to support meetings e.g. presentations.
*Attending meetings and taking minutes.
*Handling telephone and email enquiries.
*Ordering stationary, sundries and other equipment including IM consumable on the Kelleher site.
*Producing correspondence, documents, spreadsheets, records and presentations etc.
*Organising internal and external events.
*Filing paperwork and computer-based information.
*Organising postal deliveries and collections.
*Acting as the Time and Absence Booking System supervisor for the Kelleher Production facility based team, processing timesheets and leave requests.
*Ensuring sensitive Commercial Contracts are looked after in accordance with Project Security Instructions.
*Administering the Access Control System.
Required skills and experience
*Excellent oral and written communication skills
*Experience of providing administrative support to a large team
*Proven experience and demonstrable evidence of delivery in a similar role and environment
*Strong organisational skills.
*Knowledge and experience of SAP entry and data maintenance.
*Polite, discreet, and with a respect for confidentiality.
*Ability to work under pressure and deliver to tight deadlines with competing priorities.
*Experience of the application of corporate security policy desirable but not essential.
Please note the successful candidate will need to undergo security clearance checks in line with site requirements