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Site Administrator / Document Controller

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  • Location

    Glasgow

  • Sector:

    Administrator, Building, Construction and Infrastructure

  • Job type:

    Temporary

  • Salary:

    Good rates

  • Contact:

    Vital Glasgow Construction

  • Contact email:

    con@vital.uk.com

  • Contact phone:

    0169 857 3850

  • Job ref:

    Admin/GL_1611336603

  • Published:

    about 1 month ago

  • Expiry date:

    2021-02-21

  • Start date:

    01/02/2021

  • Client:

    ClientDrop

Our Client is looking for an Administrator/Document Controller for their site in Glasgow.

To provide a professional, but friendly welcome to visitors and callers to the site, and to answer and deal with calls in an efficient manner. To provide secretarial support to the Project Manager, Project Surveyor and other Site Staff.

DUTIES - The fundamental tasks of the job are:-

  • Efficiently manage project data, drawings and correspondence
  • Document Controller for project drawings (where applicable and advised)
  • Maintain and administer project data on all business systems including Asite and Conject
  • Provision of administrative support to site staff including all typing / filing / archiving / photocopying / scanning
  • Receiving telephone calls / email enquiries and responding accordingly
  • First point of contact for visitors to the site cabins, greet visitors to reception and make welcome
  • Assist to resolve any basic IT issues within the site and escalating to Group IT department where necessary
  • Ensure all reports and forms are correctly presented, completed and/or returned by due date
  • Organise meetings and prepare meeting rooms
  • Maintain efficient and effective systems and procedures, ensuring all company policies are followed in line with the Management System

SKILLS/QUALIFICATIONS/EXPERIENCE

  • Previous experience of office administration in a busy office environment
  • Previous experience of the construction industry would be a distinct advantage
  • IT Literate, good knowledge of Microsoft Office, Internet and databases
  • Good general level of education is required (including Maths and English)
  • HNC/HND Business Administration (preferred)

For immediate consideration, please forward your CV or call Susie on 07703613159