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Senior Document Controller

  • Location: Bristol
  • Salary: Market related
  • Job Type:Contract

Posted 4 days ago

  • Sector: Power, Nuclear and Utilities
  • Contact: Zaida Bhana
  • Contact Email: zaida.bhana@morson.com
  • Contact Phone: 01452 225120
  • Duration: 12 months
  • Start Date: ASAP
  • Expiry Date: 21 July 2022
  • Job Ref: 206465ZB

The Senior Document Controller is responsible for document management independently and primarily in complex situations across P3M. The Senior Document Controller is able to establish and maintain the document management plan and process through the project lifecycle

Major Tasks and Activities
Registering and capturing of documents in the Electronic Document Management System (EDMS) – including Cavendish, Client or any relevant sub-contractors documentation.
Review of document formats, coding and adherence to checking & approval processes for signatures.
Circulation of documents for review, information, acceptance etc.
Provision of daily/weekly and monthly status reports.
Archiving, closeout and handover at project completion.

Additional Key Accountabilities
Allocation of Cavendish and Client document numbering systems.
Administration of the EDMS, performing Super user permission e.g. creating vaults, managing users and their permissions, adding and changes to the workflows, data cards and reports.
Manage the Document Control Group shared Inbox.
Control of electronic document and drawing files.
Circulation of documents for review, information, acceptance etc.
Document revision process and retention.
Document filing and retention – both hard copy and electronic.
Issue of controlled documentation as required.
Ensure all deliverables required for handover to the Client are stored during the project or interim delivery at agreed stages.
Liaison with Client Document control team and DMS.
Development of good practise processes and instructions.
Training and development of all stakeholders involved in the document processes.
Coaching, mentoring and development of staff in document management processes and on the Cavendish Nuclear EDMS.
Establish and maintenance of governance measures.

Company/Industry Knowledge:
Extensive recent and relevant experience in a similar environment / business sector
Extensive experience in applying document management in a complex environment
Awareness of various contracting methodologies (e.g. FIDIC/NEC3/JCT etc.)
Advanced knowledge of document management techniques
Experience of various document management toolsets
Full project lifecycle experience from bid phase through to close out

Qualifications:
Relevant qualification in Information Management
National Diploma in Business Admin (Level 4) or equivalent qualification
Have an professional qualification (e.g. APM/CMII) (or equivalent)