Up to £11.00 per hour
19 days ago
Secretary; 6 month contract, based in Preston
We are looking to recruit a Secretary to work for BAE Systems. This is a very busy role requiring the successful candidate to interact on a daily basis with senior people both external and internal to the business.
The role holder must have a diplomatic and tactful manner and be capable of working under their own initiative as well as a proven track record in organisational skills. You must be flexible, well-motivated with excellent team working and communication skills, have the ability to prioritise multiple tasks, work to tight deadlines and be confident in producing high quality work, taking responsibility for checking its accuracy.
Duties will involve;
Excellent communication skills required for regular contact at all levels of the organisation
Employing appropriate interpersonal skills in stakeholder management.
Meeting coordinator, meet and greet.
Ability to build effective relationships at all levels and to work effectively as a team member.
Dissemination of information.
Managing customer expectations.
Diary management (travel, time management, task management, meeting packs etc.).
Ability to set up webex and HDVC - local and international as required
Email management (draft responses, delegated to action, correspondence, archiving)
The ability to manage numerous conflicting priorities and last minute requests and to work to demanding timescales under pressure is critical.
Coordination of visitors to site including tours as required
Prioritising workload, use own initiative, multi-tasking.
Continuously seek improvements and share best practice.
Document Creation & Management
Co-ordination of briefing material to appropriate timescales and in a suitable format required.
Appropriately deal with highly sensitive, confidential or privileged information.
Office Management (stationary, meetings, paper work, record management)
Administration, filing and printing.
Document management (confidentiality, security, classifications).
Preparing materials for meetings (agenda, minutes, slides, notes, actions).
Preparation of presentation material (using PowerPoint).
Planning & Organising
Ability to work on own initiative and to take independent action where required.
Sound judgement required in decision making and problem solving.
Responsibility for standards
The jobholder is involved in identifying the need for new, or updating of procedures and/or Quality standards and recommending or providing input on new procedures or standards.
The role holder is required to check own work for accuracy and standards of presentation.
You will have experience of working in a Secretarial or admin type role. You will have a proactive approach in support of all stakeholders to ensure successful completion of actions. You will be highly professional in approach and have the ability to manage challenges whilst working flexibly and proactively. You will be proficient in the use of IT Systems (e.g. global intranet, Success Factors). The role will involve reconciliation and submission of expenses using the Concur system. Strong IT skills are required, particularly creating, updating and consolidating PowerPoint, Word and Excel documents.
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control