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Secretary

  • Location

    Preston, Lancashire

  • Sector:

    Administration

  • Job type:

    Temporary

  • Salary:

    Up to £18.00 per hour

  • Contact:

    Vanessa Farrington

  • Contact email:

    vanessaf@morson.com

  • Job ref:

    160769VH_1561030191

  • Published:

    3 months ago

  • Duration:

    12 Months

  • Expiry date:

    2019-06-27

  • Start date:

    01/07/2018

  • Client:

    #

Secretary; Based Preston; 12-month contract; £18.00 Ltd per hr (£14.22 paye).

We are currently recruiting a temporary team secretary to fulfil a 12-month contract, based at our client's site near Preston. The post holder will required to support a large team.
The role involves preparation of a variety of documents using MS Word, and Power Point. MS Outlook is a daily requirement to manage the meetings on behalf of the Head of Department, travel arrangements for the team and training co-ordination. This role's key responsibilities include diary management, arrangements of dates and venue booking, preparing documents and issuing invitations, agendas and minutes to support the Head of Department. Other ad hoc duties will be required as part of this role. Detailed below are the range of activities that this role will involve.
Preparation of Documentation
MS Word
Microsoft Outlook
MS PowerPoint
Basic use of MS Excel including simple analysis of spreadsheets
Notes and other transcription
Personal Support:
Diary management
Microsoft Email Management
Organising Catering arrangements e.g. working lunches
Movement tracking of manager/direct reports
Handling Messages
Handling, prioritisation and filing of correspondence and mail
Document handling: filing, photocopying and faxing
Screening/Responding to emails on Managers behalf
Screening/Responding to Voice mail
Processing and collation of Expenses for managers and checking expenses submissions for direct reports
Making of travel arrangements, including the collection of documentation and money
Arranging Meetings:
Arrangement of dates
Booking of venues
Issue of invitations, agendas and minutes
Relationship Management:
Confidentiality / Handling sensitive information
Holiday / absence management
Action Tracking
Customer facing. Screening / Prioritising
Candidates should have previous experience of providing secretarial support to a large team and be proficient in the use of MS Office

Morson is acting as an employment business in relation to this vacancy


Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control