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Resource Administrator

  • Location:

    Bristol, England

  • Job type:

    Contract

  • Sector:

    Professional Services

  • Salary:

    Up to £10.43 per hour

  • Contact:

    Vanessa Farrington

  • Contact email:

    vanessaf@morson.com

  • Job ref:

    146582VH_1531240057

  • Published:

    5 days ago

  • Duration:

    12 Months

  • Expiry date:

    2018-07-17

  • Start date:

    30/07/2013

  • Client:

    Morson International

Resource Administrator; based in Bristol; 12 months; £10.43ph paye
We are looking to recruit an individual to provide administration support to a busy team based in Bristol
The purpose of the role is: Administrative support to the gathering collation analysis of information needed to maintain up to date Orders Forecasting and Resource/Workload analysis
Duties
Creating bid numbers following gate reviews, including inputting agreed budget, forecast workload, setting up booking codes
Updating bid and project forecast activities following the monthly order forecast review and carrying out checks to ensure these match
Supporting monthly sales operations reporting
Creating and managing booking codes for bids
Supporting Sales Operation Manager with generating key data for business reviews - looking at future workload for bids and upcoming projects
Assisting in importing estimates from the estimating tool into Primavera and checking to ensure these match
Supporting the bid transition to project phase
Other administrative activities :
Setting up bid repository folders at the start of a bid
Support bid configuration control activities around gate reviews including ensuring the correct material is presented, relevant documents are signed, scanned and saved
Supporting Sales Operations Manager and Bid Managers in arranging gate reviews during the bid phase, ensuring correct attendees, room bookings, etc.
Supporting Sales Operations Manager in capturing actions from weekly bid meeting, gate reviews
and order forecast reviews and tracking these to ensure they are closed out
Working with Sales Operations Manager and bid team to support creating and maintaining suitable templates for bid governance (gate review templates, bid process guidelines, etc.)
Resource Management Support
Weekly update of the following Excel based company tools using data extracted from the Primavera database
Resource Tracker
Resource Allocation Tools (Engineering and Non-Engineering)
Maintenance of resource and project databases and resource master data within Primavera
Regular liaison with PCMO, Sales & Marketing, Resource Management in the Competence Centre and other Line Management functions with direct labour resources
Assisting in the preparation of resource analysis to support regular reviews
Assisting in the review of the Orders Forecast provided by Sales & Marketing and aligning the resource tools to it
Assist in production of regular metrics and reports for TAS UK Competence Centre
The job holder will be required to perform ad-hoc additional duties that will arise from time to time that are consistent with the nature of this managerial position
Qualifications, Skills & Experience
Skills :
Previous administration / project based experience
MS Office proficient, especially EXCEL (intermediate, including knowledge of pivot tables etc.)
Familiarity with Primavera an advantage
Good Communicator
Strong attention to detail
Proactive approach
Morson is acting as an employment business in relation to this vacancy