Purchase Ledger Clerk

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  • Location

    Cheshire, England

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  • Contact:

    Ian C Hull BA (Hons) Dip RP

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  • Published:

    11 months ago

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Purchase Ledger Clerk - Permanent position based in Northwich

Tata Chemicals Europe (TCE) is the UK's sole producer of sodium carbonate (soda ash) and sodium bicarbonate, as well as the market leading producer of white salt. Our heritage dates back to the 1870s and we have been an important contributor to the economy of Cheshire ever since.

We have exciting times ahead for us as we embark on major investment across all our manufacturing sites in Cheshire to grow the business and deliver reliable high quality products into increasingly diverse markets. The Finance team will be at the core of this growth, being a key enabler on the journey.

We have a vacancy for a Purchase Ledger Clerk in our business and this opportunity presents a varied, challenging and full workload associated with a £200m turnover business which is part of an international quoted group. With two bank groups, four distinct Business Units and multiple UK legal entities to manage, the team is always busy. TCE has hundreds of active suppliers, so there is a constant focus on process efficiency, systems development, enhanced governance and reporting excellence.

Job purpose statement:

To maintain the group's Purchase Ledger in order to ensure that all invoices are recorded on a timely basis, in line with the company's internal procedures and to ensure that external obligations to suppliers are met.

The Ideal Candidate:

As a key contributor to TCEs Procure to Pay process, you will need to have proven relevant technical skills, knowledge and experience to enable you to thrive in this complex and fast-moving business environment. You will need to have the ability to embrace the behaviours that resonate throughout our organisation.

Reporting to the Finance Manager, this is an important role and as a member of a small team you will need to deliver an exemplary service. Your commitment to high standards of accuracy and governance is of paramount importance, but we also want someone who will be proactive in helping to address evolving business challenges.

You will be a person who enjoys working with people, whether this is collaborating with suppliers to resolve issues and improve transactional governance, or when making suggestions for improvements to systems, processes and engagement with colleagues. You'll need to be a hands-on, committed person who is unafraid of being direct, but who can also adapt to new ideas and challenges from colleagues.

Your ability to resolve issues, good communication skills and enthusiasm for process excellence will ensure that you are a valued member of the team. TCE is both a successful business and great place to work and the appointment of the right person to this role will help to ensure that this continues.

Principal Accountabilities:

Pre-process purchase invoices in order to ensure they comply with the group's Procure to Pay policies.

Process compliant invoices (ensuring that VAT is recorded correctly).

Park non-compliant invoices and to proactively ensure they are followed up until they are resolved.

Review and resolve aged items and debit balances in the Purchase Ledger and to prepare supplier statement reconciliations in line with the schedule.

Respond to queries from suppliers via telephone or email.

Respond to queries from other stakeholders including external auditors and wider business teams, with regular site visits as required.

Process staff expenses and Purchasing Card expenses.

Provide cover for the Treasury Assistant for the preparation of SAP payment proposals for BACS payments and for processing of manual payments.

Required knowledge and experience

GCSE (Grade A-C) or equivalent in English and Maths. AAT desirable.

Previous Experience and Skills

Working with stakeholders at different levels in order to develop good two-way working relationships, positively influence others and improve processes.
Transactional processing within an ERP system (preferably SAP).
Microsoft Office, especially Excel.
Good organisational skills and attention to detail.

What can you expect in return?

Our people have always been at the centre of the company's success and in return for their hard work and commitment, we offer a generous benefits package including: 37 days holidays per year, inclusive of Bank Holidays, an additional paid day off each year to volunteer for a good cause in the local community, an excellent contributory Pension scheme, Life insurance, Healthcare and a range of other optional benefit schemes.

Additionally we are happy to discuss the option of flexible start and finish times on a Monday to Friday basis for the right candidate.