Project supply officer

  • Location

    Chester, Cheshire

  • Sector:

    Aerospace and Defence

  • Job type:


  • Salary:

    Up to £20.00 per hour

  • Contact:

    Chris Ward

  • Contact email:


  • Job ref:


  • Published:

    11 months ago

  • Duration:

    13 Months

  • Expiry date:


  • Start date:


Project Supply Officer

Main activities

New Product Introduction

  • Participate to the New Product Introduction due to a product modification or a new program introduction or Transfer of Work (ToW).

Forecast/Call up / Order and VMI (Vender Management Inventory) Management

    • Entry and maintenance of Logistic Conditions ordering data in the Clients Information System.
  • Drive the ordering master data and parameters excellence under his/her responsibility and ensure their availability for those who are not under his/her responsibility (Accounting/Purchasing/Engineering…) in Information System tools and based on the negotiated contract

    • Define and maintain supply related contractual data, contained in Logistics Conditions (e.g. max-min levels for VMI parts, delivery lead time,..) in the frame of standard policies and contractual requirements.
  • Analyse MRP and Supply External Product exception messages

    • Manage forecasts sent to the suppliers (Long, Medium and Short term forecast in the Hub, VMI forecasts)
    • Manage purchase orders, including collaboration process in purchase orders on the requirement dates and quantities.
    • Manage D1 collaboration process and performance level (for VMI), initiate proactive actions.
    • Manage extended enterprise where supply product activities are subcontracted (performance and delivery follow up)
  • Manage reordering tasks after rejection, scraps/damages and collaborate in the secondary flow
  • Follow-up and troubleshooting for deliveries, Goods receipt, Technical/Administrative quality notice and payments.

  • Manage stock at vendor for free issue product.
  • Customer protection
  • Participate in reviews following overall process and in accordance with Client specificities.
  • Ensure the product qualification pre-requisites are in line before to launch the ordering
  • As part of the Non-Conforming item management process, ensure the involvement of the supplier to solve the issue.
  • Initiate the escalation process in the case of unresolved issues or recurring and persistent risks to his team leader following overall process standards.
  • Manage and process the missing parts and late deliveries: early warning to the customer and hierarchy, risk management, follow up deliveries and instigate mitigation actions
  • Plan and monitor supplier actions directly on the aircraft (i.e. Out-located works) if applicable
  • Follow up outstanding work (procured products).
  • Incoming goods follow-up for shortages.
  • Stock optimisation
  • Monitor inventory levels and stock turns based on defined targets and ABC/XYZ Analysis
  • Define the logistic solution and ordering solutions
  • Optimise ordering parameters (safety stock/safety time, batch size, reorder point) in line with influencing factors (delivery performance D1, quality performance R1, economic order quantity, demand fluctuation)
  • Monitor Non-movers/Slow movers/ Dead stock
  • Key player on Scrap/Sell/transfer stock
  • Continuous Improvement
  • Work with Procurement, Planning, Distribute, Supplier and Client for Optimisation rules

  • Perform supply chain monitoring through process performance measures and KPIs (Ordering measures, Missing parts, D1, Stock KPI's, VMI Level of Service)
  • Perform root cause analysis (such as PPS/Q6) and monitor supplier problem solving activities.
  • Provide information that contributes to Procurement strategy as requested, e.g. give feedback on supplier performance in daily operation.
  • Participate to supplier performance reviews/provide performance feedback to suppliers
  • Manage ordering transition from Warlinx system to SAP
  • Exceptional Excel skills are needed.


  • Procurement plan (forecast)
  • On time Purchase Order placement.
  • Achieve collaboration with suppliers according to targets.
  • Delivery of the right part, at the right time, at the right quantity, at the right place (customer satisfaction).
  • Guarantee that on time delivery targets are achieved based on agreed dates with suppliers
  • Guarantee that deliveries are achieved based on the required quality level with suppliers
  • The jobholder contributes to an improvement of :
    • Delivery rate performances (D1, LoS) above given targets
    • Missing parts KPI´s
    • Quality performance (for quality issues leading to late deliveries)
    • Structural improvements plan
  • Respect inventory levels and stock coverage objectives
  • Problem solving associated documentation .
  • Exceptional Excel skills are needed.
  • The candidate must expect to travel to suppliers for reviews and supplier surveillance