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Project Assistant

  • Location

    Filton, Gloucestershire

  • Sector:

    Professional Services

  • Job type:

    Contract

  • Salary:

    Up to £15.04 per hour

  • Contact:

    Vanessa Farrington

  • Contact email:

    vanessaf@morson.com

  • Job ref:

    147697VH_1533717969

  • Published:

    4 months ago

  • Duration:

    6 months

  • Expiry date:

    2018-08-15

  • Start date:

    06/08/2018

  • Client:

    #

Project Assistant; Location: Filton; Duration: 6 Months; Hours: 37 per week; Pay: £15.04 LTD per hour or £12.14 PAYE per hour
We are looking to recruit a Project assistant to manage the secretarial and office activities of the Programme Office (PO), ob behalf of our client based in Filton.
Key Technical Skills:
IT - MS Office incl Word, Excel, PowerPoint & Microsoft Project. Shared Data Environment incl recording and management, Windchill.
Key Leadership/People Mgmt Skills:
Manage office/stationery supplies as necessary to maintain office facilities
Effective liaison with PO staff including arranging meetings, travel bookings etc
Key Interpersonal/Behavioural Skills:
Effective communication skills - ability to transfer key messages in the most effective way. Communicating appropriately at all levels internal and external to the business.
Working effectively and openly with the MoD partner on administrative and secretarial matters.
Courtesy and cooperation in arranging events including PR, Comms & jointly with the Customer.
Ability to be discrete and diplomatic
Key Mental/Analytical Skills and Challenges
Focus on order and Problem solving - Ability to determine the most practical and expedient course of action for matters relating to the smooth running of events.
Flexibility - Ability to adapt to changing priorities for collective effort in the PO, often at short notice.
Attention to detail.
Ability to produce and maintain documents / reports / presentations in a suitable & professional manner
Ability to plan ahead & organise across multiple organisations & sites.
Responsibilities
Establishing and undertaking the office administrative and secretarial duties including time & attendance, expenses, booking travel, preparing correspondence, handling & recording telephone messages etc to the required deadlines as required.
Construct and maintain a central, configuration-controlled knowledge hub for all formal and internal documentation. This includes accurately inputting / cleansing data and carrying out predetermined information / data analysis in order that others can use for decision making.
Own the calendar and act as the focal point for both internal & external personnel for arranging Senior meetings and reviews incl collating notes & actions as required. This is to include proficient coordination & prioritisation of appropriate diaries and liaison with external contacts.
Maintain the current Communications material including the SDE and act as co-ordinator for communications output. This is to include selecting, interpreting and accurately communicating information tailoring to the appropriate audience ensuring discretion & diplomacy.
Prepare electronic documents including reports and presentation material.
Maintain the Programme action database.
Be the 'Host' for new starts joining the team or those visiting including arranging passes, booking them in and ensuring they have everything they need from an admin point of view to undertake their task including liaising with Facilities Manager where necessary to ensure they have a desk.
The Individual
Preferred Qualifications
NVQ Level 3 in Business and Administration (or equivalent)
Short Hand (preferable)
European Computer Driving Licence (ECDL)
Desired Skills/Knowledge:
Role will be focused on supporting a technical team, therefore a good technical / engineering understanding is highly desirable
Please note the rate shown is a limited rate.
Morson is acting as employment business in relation to this vacancy.