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Project and Admin Support Assistant

  • Location

    Bridgwater, Somerset

  • Sector:

    Administrator

  • Job type:

    Contract

  • Salary:

    Negotiable

  • Contact:

    Zaida Bhana

  • Contact email:

    zaida.bhana@morson.com

  • Job ref:

    149575ZB_1536139369

  • Published:

    19 days ago

  • Duration:

    9 months

  • Expiry date:

    2018-09-12

  • Start date:

    ASAP

Project and Admin Support Assistant, 9 month contract, Bridgwater, Nuclear

This role will focus on providing professional, high quality, project support and administration in a busy project engineering environment. It requires high levels of planning ,admin, organisational skills, along with the ability to build strong working relationships with a variety of internal and external stakeholders.

The post holder shall demonstrate:

  • Ability to work as part of a team and be proactive.
  • Ability to communicate effectively.
  • Ability to build and maintain strong working relationships internally and externally.
  • Compliance with health, safety, environment and other statutory requirements relevant to this role.

Principal Responsibilities:

  • Administration and project support to the Client Team
  • Coordinating and supporting deliverables and resolve day to day administrative problems.
  • Performing multi-faceted general office support.
  • Handling of confidential documentation with appropriate care.
  • Maintain and update technical progress trackers.
  • Quality check documents to project/company standards.
  • Assisting with all aspects of administrative management and storage of data including use of electronic document management system.
  • Book meeting rooms, organise meetings.
  • Attend meetings, note decisions, note and track actions.
  • Prepare management information reports and disseminate information using Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Maintain accurate timely records (systems, databases, spreadsheets).
  • Work effectively and maintain a strong relationship with key internal and external stakeholders.
  • Identify opportunities for improvements to procedures, processes, systems and documents.
  • Managing mailing or distribution lists as needed.
  • Supporting Health and Safety tasks.

Qualification and skills:-

  • Relevant experience of internal communications / administration.
  • Proficient user of MS Office & Outlook.
  • Ability to create presentations, meeting minutes etc.
  • Excellent planning and organisational skills.
  • Delivery of a high quality service with a focus on attention to detail.
  • Ability to meet deadlines, multi-task and prioritise work accordingly.
  • Ability to work in a fast-paced, demanding, ever changing environment.
  • Previous experience in a project delivery environment.
  • Excellent communication skills, verbal and written, fluent in English language.
  • Ability to build strong working relationships with internal and external stakeholders.
  • A team player, self-motivated and able to work on own initiative.

Desirable:

  • Educated to A level standard as a minimum or equivalent
  • Experience of working in an engineering environment.