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Project Administrator

  • Location

    Bristol, England

  • Sector:

    Professional Services

  • Job type:

    Contract

  • Salary:

    Up to £20.00 per hour

  • Contact:

    Vanessa Farrington

  • Contact email:

    vanessaf@morson.com

  • Job ref:

    142686VH_1528795762

  • Published:

    2 months ago

  • Duration:

    6 months

  • Expiry date:

    2018-06-19

  • Start date:

    ASAP

  • Client:

    #

Project Administrator; Based in Bristol; 6-month contract; £20.00 ph.
We are recruiting a project administrator to manage, configure and control a range of technical documents. The role will also involve providing general administrative support to a team.
Key Responsibilities and Tasks:
Support the Programme Director / Bid Manager in maintaining the internal document management system to gather and control technical documentation through the life of the bid/programme.
Coordinate with central bid resources, including supply chain procurement systems, to update basic information with minimal supervision to ensure compliance and continuously improve the quality of documentation.
Ensure effective documentation of correspondence and progress reports throughout the lifecycle of the bid/programme.
Assist the team with completion of other general administrative tasks as well as submitting and following up with enquiries.
Formatting and finalising reports, presentations and correspondence to ensure that work is completed to a high, professional standard.
Provide administrative support including, organising internal and external meetings, typing up minutes of meetings, sending e-mails and other relevant documentation with minimal supervision as well as other general office administration.
Extensive and proactive team management including arranging and managing key meetings, lunches, travel and accommodation and producing itineraries and other documents as required
Processing and preparing daily correspondence, reports, presentations and other related documentation in conjunction with the appropriate internal contact.
Ensure that the QMS procedures are adhered to at all times by both the admin and technical teams and where this is not happening, help to undertake things in the right way.
Attending meetings, as requested, ensuring that clear concise notes are taken and distributed accordingly in a timely fashion and expediting actions as appropriate.
Administrative support in other areas of the business may be required
Strong administrative experience, ideally from a technical background
Proven experience in the creation of high quality reports and presentations
Experience of formatting and finalising proposals and bids through effective liaising with technical and subject matter experts
Computer literate in MS Office suite including Word, Excel, PowerPoint and Outlook
Proficient in the use of Word templates and Excel macros
Has knowledge of configuration control processes.
Working knowledge of project plans.
Strong co-ordination skills with the ability to work on multiple tasks simultaneously
Excellent attention to detail and the ability to work to tight deadlines
Excellent written and verbal communication skills
Ability to work under pressure and prioritise workload
Flexible and adaptable to meet business requirements
Morson is acting as an employment business in relation to this vacancy.