4 months ago
Procurement Officers/Assistant Buyers required to provide sufficient capacity to meet current spike in demand and forecast workload by ensuring the timely availability of materials having regard for quality, technical specification, contractual conditions, inventory levels, material management and total acquisition cost. The Procurement Officer will be responsible for the creation of Purchase Orders and their subsequent delivery, ensuring effective supplier performance and relationship management.
The role involves but is not limited to the following:
Interface with relevant Procurement Bids and Projects Managers to ensure requirements are met for Bids and Programmes
Interface with relevant departments to ensure overall supply requirements are met.
Support Procurement Competence Centres or CBU Procurement Teams in the development of Category Policies
Preparation, validation and scheduling of purchase orders to achieve appropriate level of material availability by providing a stable and optimised flow to meet the Master Production Schedule or equivalent plan.
Identify deviations from the requirement plan, take remedial action as necessary to achieve conformance or minimise necessity for rescheduling.
Maintain lead time and re-order level information in appropriate systems.
Conduct all activities in accordance with Chorus processes
Monitor process efficiency including inventory levels, open order book levels, work queues, lead time increases, unmatched invoices etc.
Identify opportunities for process improvement and reducing time or cost of the end to end supply chain process
Any assigned CAPAs (Corrective Action Preventative Action) and the respective stages for all Internal, External and Supplier Audits will be completed in the prescribed timeframe in the CAPA, to achieve zero overdue date performance
Tendering and Negotiation
Issue Request for Quotations (RFQs) in support of Programme and Bid requirements
Negotiate purchase pricing and terms and conditions where applicable and where not defined under pre-existing contracts or Category Supplier Frame Agreements
Flowing down applicable terms and conditions including customer, product or programme specific conditions
Ensure all acquisitions are in accordance with the applicable Category Policy whether UK PCC or CBU specific.
Agree schedules with suppliers to optimise delivery flow to production
Generate and issue Purchase orders utilising the MRPII & Procurement Systems
Sign and approve purchase orders within Delegation of Authority Limits
Ensure all PO's reflect any engineering changes, and take into account scrap, re-work and stock levels
Follow up on POs, registering PO Acknowledgements, checking disparities and letting the Buyer/ Requesting Party know if necessary Dealing with typical disputes with suppliers and forwarding major disputes to the Buyer.
Dealing with incidents and complaints made by Procurement Requesting Parties
Ensuring the follow-up of export license requests for Procurement in sensitive situations
For each PO being managed by the buyer, ensure appropriate Supplier Relationship Management and Performance Management techniques are employed in order to ensure the delivery of the conforming procured item on time and in full
Expedite all open orders to ensure on time delivery, alerting stakeholders to threats of non- performance and updating systems as necessary
Work with Supplier Quality Assurance to drive supplier performance improvement.
Support the assessment and appraisal of new and existing suppliers.
Work with Technical teams to resolve design issues impacting on supplier performance
Support the preparation and management of reviews with relevant Suppliers (including QBRs
Determine and manage the export control status of incoming material including the requirement for CECC forms
Support the preparation and management of reviews with relevant Suppliers (including QBRs).
Capture and improve supplier performance
Manage process of supplier returns/non-conforming material
Co-ordinate all invoice and accounts queries relating to purchase orders to assist the orderly flow of cash and ensure on time payment to the suppliers
Relevant experience in procurement or supply chain/manufacturing roles and experience using MRP/ERP systems such as Oracle or SAP is required as is use of Supplier Relationship and Performance Management techniques and measurement
Candidates should be delivery orientated while ensuring the budget and all contractual commitments are met with proven negotiation skills and the ability to build effective relationships with Suppliers
Recognising the RESTRICTED nature of the work, suitable candidates will be SC cleared or eligible for this level of clearance.