Up to £16.00 per hour
about 1 year ago
Personal Assistant; Cambridge; £16.00/hr PAYE; Contract
The Personal Assistant to the PMO/Quality Director and Engineering Senior Director provides administrative and secretarial support and travel and logistical support to members of the Operations and Engineering leadership team plus other specific responsibilities that are identified in the objectives below. The role also requires a need to manage the overall communication framework for the Engineering and Operations teams. The role requires close working with the Senior PA /Community Manager to ensure the smooth running of the administrative support activities
Key Responsibilities and Tasks:
Provide secretarial duties to the PMO/Quality Director and Senior Engineering Director including diary management, meeting preparation, official document approval and signing, filing, email and telephone communications support.
Organise and track request documents requiring approvals including Purchase Orders, Work Flows and other process approval documents
Schedule and organise logistics around a number of key meetings and events, including business and function reviews, capability reviews, team meetings, team briefs, external visits and general presentations
Prepare and circulate agenda for above sessions maintaining records of agenda, actions and presentation material
Attend meetings as required with a view to collating minutes and ensuring follow up actions are carried out.
Assist in meeting preparation ensuring that any content is prepared and circulated accordingly.
Provides administrative support in preparation of any presentations and maintenance of presentation collateral
Be able to recognise and alert the team to any urgent escalations and manage a communication plans around these.
Organise travel and meeting logistics for members of the team in the most cost effective way, monitoring budgets and applying company policy as appropriate.
Organise meetings and provide hospitality to visitors.
Assist with office applications, when required.
Provide cover for other PA's and travel coordinators where necessary.
Provide telephone relief cover for Receptionist as required, ensuring front of house cover.
High level of autonomy, self-motivated and able to work on own initiative. Team player with excellent Communication skills, to Executive level. High level of discretion and diplomacy. Able to anticipate and organise own workload. Well organised with good administration and time management skills. Flexible and able to work across multiple time zones and cultures. Knowledge of business travel environment
Good knowledge of MS Outlook and ability to undertake effective diary management
Proven administrative / secretarial experience in a corporate environment
Demonstrable capabilities with all Microsoft Office applications including Word, Excel, PowerPoint Efficient and effective PA support to Company Director / Senior Management
Basic knowledge of website design / management
Morson is acting as a recruitment business in relation to this vacancy