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Personal Assistant

  • Location:

    Birmingham, West Midlands

  • Job type:

    Contract

  • Sector:

    Administration

  • Salary:

    Up to £21064.00 per annum

  • Contact:

    Louise Ellis

  • Contact email:

    Louise.Ellis@morson.com

  • Job ref:

    166489LEL_1565897410

  • Published:

    4 days ago

  • Duration:

    6 months

  • Expiry date:

    2019-08-29

  • Start date:

    ASAP

  • Client:

    Morson International

I am recruiting for a Personal Assistant in the Finance & Business Services team based in Birmingham. Supporting senior stakeholders in a vibrant growing organisation. This 6-month fixed term role will give you the opportunity to learn about this exciting industry.

As a personal Assistant you will provide support to Divisional Director's, acting as a focal point of contact, managing diaries booking meetings, travel and hotels, processing expenses and carrying out other administrative tasks to support the delivery of the business objectives. There will be the requirement to travel to support some meetings and you will also have the chance to be involved in some project and programme support.

Key Accountabilities;

  • Act as first point of contact for the Director and manage their electronic communications, mail and incoming calls
  • Manage logistics for the Director including management of diary, travel planning and expenses, to ensure effective utilisation of the Director's time and value for money.
  • Arrange meetings for which the Director has responsibility, ensuring that consideration is given to the most effective and efficient use of time and cost.
  • Prepare correspondence, papers and presentations as required, and ensure that all meeting papers are provided in good time for the Director and attendees.
  • Attend meetings and produce accurate records as required; maintain and update action log for all meetings attended by the Director.
  • Maintain documents and files to ensure that these are accurate and up to date.
  • Collate and analyse data and information and produce financial, resource and other reports to inform effective decision making.
  • Build effective working relationships with colleagues and externally, to develop cooperation and contribute to the continuous improvement of services

Key skills and experience required;

  • Experience of working in an administration or personal assistant role.
  • Proven ability to work effectively with others in an office environment or delivering an efficient customer service
  • Ability to use office software products to produce and maintain a range of documents and spreadsheets including good knowledge of Excel
  • Excellent communication skills and the ability to write competent correspondence
  • Demonstrable experience of excellent organisation skills