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Personal Assistant

  • Location

    Rochester, Kent

  • Sector:

    Morson

  • Job type:

    Temporary

  • Salary:

    Up to £11.00 per hour

  • Contact:

    Amy Rowland

  • Contact email:

    amy.rowland@morson.com

  • Job ref:

    163355AMR_1560347249

  • Published:

    14 days ago

  • Duration:

    6 Months

  • Expiry date:

    2019-06-19

  • Start date:

    ASAP

  • Client:

    #

An opportunity has arisen for a Personal Assistant to support the senior management team for an international business operating group. As a Personal Assistant you will be providing administrative support to Directors, ensuring they are able to execute their business objectives and activities effectively.

Your Main Responsibilities as a Personal Assistant will Involve:
- Managing diaries and proactively arranging meetings and travel where priorities are constantly changing
- Helping to manage the Directors email accounts - filtering and acting on email content
- Ensuring Head Office processes are adhered to including Concur, Success Factors, etc
- Acting as first port of call for telephone queries when Director are away from the office
- Managing small projects as directed by the Directors
- Assisting in scheduling and management and tracking of key actions from team meetings
- Co-ordinate and produce packs for regular meetings, scheduling pre-meetings as required
- Documenting preparation (e.g. presentations, communications briefs, letters)
- Liaising with internal and external personnel and visitors

Your Skills and Qualifications:

- Proven experience of providing secretarial and executive administrative support at Director Level
- Experience of managing business administration processes
- Ability to manage challenging and conflicting priorities
- Expert user of Microsoft Office applications including Word, Excel, PowerPoint and Outlook
- Able to appropriately deal with sensitive, confidential and privileged information

What we're looking for in you:

- You will be a highly organised and helpful professional, with the ability to prioritise and manage various tasks.
- You must have excellent written and oral communication skills, as well as being able to exercise independent judgement in dealing correspondence, e-mails and meeting requests. Able to articulate problem solving abilities.
- To be successful you must have a diplomatic and tactful manner and be capable of working under your own initiative.

Morson is acting as a recruitment business in relation to this vacancy


Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; PA; personal assistant;