Personal Assistant

  • Location

    Chichester, West Sussex

  • Sector:

    Automotive and Motorsport

  • Job type:


  • Salary:

    £16.62 - £21.32 per hour

  • Contact:

    Morson Manufacturing

  • Contact email:


  • Job ref:


  • Published:

    4 months ago

  • Duration:

    6 months

  • Expiry date:


  • Start date:


  • Client:


We are currently looking for an experienced Personal Assistant to provide a total confidential administrative support service at Director level including:

* Serve as liaison and first point of contact for the office, including providing support to departments reporting to the Directors.
* Scheduling appointments and managing the Director's calendars.
* Managing correspondence and communications.
* Receiving and dealing with telephone enquiries (internal and external), including follow-up.
* SAP Time Management.
* Co-ordinating travel arrangements and itineraries.
* Compiling various reports.
* Minute taking.
* Maintaining records and other documentation.
* Recording and maintaining purchase requisitions/orders in SAP.
* Order and maintain stationery stock levels, within budget

Additionally, you will:
* Track, anticipate and prepare for upcoming deadlines, events, and agenda items that require action by the Directors.
* Project manage and co-ordinate special events, including arranging rooms, catering, presentation equipment etc.
* Conduct research and gather all necessary information prior to meetings and events.
* Co-ordinate meetings, prepare agendas, and organise and track agenda items.
* Identify and recommend improvements for administrative procedures and implement changes as appropriate.
* Assist in the resolution of complex, highly sensitive, and confidential administrative matters.
* Perform all other ad-hoc duties and requests as assigned.
Qualifications and Experience

* Significant experience in an administrative/secretarial role.
* Strong time management skills.
* Secretarial qualifications including competent keyboard skills and the ability to communicate at all levels.
* Written and spoken knowledge of the German language.
* Good communications skills.
* Excellent telephone manner.
Calm and serious outlook, with the ability to cope in a crisis situation

Pay grade is £16.62 PAYE or £21.32 LTD.