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Part-time Receptionist/Administrator

  • Location

    Aberdeen, Scotland

  • Sector:

    Aerospace and Defence

  • Job type:

    Contract

  • Salary:

    £8.00 - £10.00 per hour

  • Contact:

    Catherine Robinson

  • Contact email:

    Catherine.Robinson@morson.com

  • Job ref:

    166493CRN_1565945296

  • Published:

    2 months ago

  • Duration:

    4 Months

  • Expiry date:

    2019-08-19

  • Start date:

    ASAP

Title: Receptionist/Administrator
Part time: 25 hours per week
Location: Aberdeen
Duration: 4 months min
Rate: £8.00 to £10.00 per hour PAYE


We are currently looking for an experienced Administrator/Receptionist on a part-time basis for our client in Aberdeen.
This role will provide administrative support to the Business Services function to ensure a smooth and effective day to day running of the Front of House department & wider business. The primary role is to ensure all administrative support at HQ and occasionally the wider bases is delivered efficiently and to a high standard and provide travel/FM cover during absence and periods of increased activity.

Responsibilities

-To ensure that the FOH area is clean and tidy at all times. To meet and greet all incoming visitors, guests and clients in a professional, efficient manner. Ensure that all visitors have been briefed and view the safety video, issue passes.
-Ensuring that all calls are dealt with in an efficient, polite and timely manner and that all queries are answered. Calls are transferred to correct person/department. Ensure that messages are passed onto correct person. Overview of who is on annual leave/out of office.
-Distribution of daily post/internal mail to all relevant personnel, Keep adequate levels of post labels and cartridges for the Franking machine, top up when required.
-Frank all outgoing mail and have ready for collection by 4pm.
-Keep adequate level of stock in Stationery Cupboard at all times and ensure that it is kept tidy and organised at all times.
-Additional administrative assistance as and when required for the business such as archiving, scanning, binding etc., Ordering of lunch for department heads/meetings as and when required, tracking all of the above on associated spreadsheets for cost management.
-Provide a backup cover to the business when the travel coordinator is on holiday, periods of absence and if they are experiencing high demand. Full support and training will be provided.

Skills and Experience

-Proven experience in administration/FOH, multiple line telephone system & people engagement.
-Knowledge of the aviation industry is an advantage.
-Knowledge of travel booking systems
-Attention to detail
-Able communicator - verbal and written
-Able to use initiative
-Ability to build relationships with internal customers and key stakeholders
-Competent in the use of MS Office - MS Word & Excel
-Able to review and recommend changes to working practices to improve efficiency and ensure compliance

Morson International are acting as an employment business in relation to this vacancy

Administration; Receptionist; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control