Part Time Construction Administrator (3 days per week)

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  • Location

    Leeds, West Yorkshire

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  • Contact:

    Human Resources

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  • Published:

    12 months ago

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Job Specification: Construction Administrator

Reporting to: Vertical Director

Key purpose of the role: To provide efficient IT, administrative and secretarial support for all teams within the branch or division

Key Tasks:

Recruitment Administration - Candidates / Contractors:

  • Pass initial requests from candidates and clients to the relevant Recruitment Consultant
  • Input and maintenance of the candidate database
  • Provide the Recruitment Consultants with candidate information if required
  • Assist in the checking of CRB checks, eligibility to work and proof of ID for Recruitment Consultants
  • Process and chase reference requests when required
  • Check all new bookings for full QA and chase relevant consultant/worker for any missing QA documents
  • Format CV's for distribution
  • Organise the advertising of vacancies and refresh web jobs if required
  • Liaise with payroll companies to chase for missing information as and when required
  • Produce Candidate and Client contracts in line with Anderselite guidelines
  • Assist with any payroll queries from contractors
  • Collect relevant starter paperwork and forward to Talisman
  • Collate timesheets and forward timesheets to HQ and ring contractor where necessary for any missing timesheets if required
  • Create and issue call reports.
  • Create a canvass competition and generate twice weekly updates for Leeds and London offices
  • Close any finished bookings on Talisman on a weekly basis
  • Ensure that all admin procedures are carried out in accordance with compliance requirements

General Administration:

  • General reception duties (answering the phone, welcoming visitors etc)
  • Sort and distribute postal mail on a daily basis
  • Organise, manage and replenish stationery supplies
  • Maintain and develop the paper and electronic filing systems within the Department, in accordance with the Company QA Standard
  • Handle external and internal general enquiries, directing enquiries to the appropriate contact as required
  • Process the incoming and outgoing mail
  • Assist in the production of marketing material, mail shots or events
  • Book hotels for Construction / Leeds office
  • Maintain the diaries of the management team, if required
  • Forward documents and information relating to staff as requested by Head Office (eg: Annual leave requests, Monthly Leave Report)
  • Check incoming invoices and forward to Management for authorisation
  • Contribute to the general house-keeping of the work area, ensuring that security and health & safety procedures are followed
  • Ensure that CV's are formatted in line with Morson guidelines
  • Input and maintenance of the candidate database
  • Sort and distribute postal mail on a daily basis

Personal Development:

  • Identify any personal development areas and agree appropriate method of delivery with line management
  • Ensure that you are kept informed of any relevant developments or changes that my affect your performance
  • Represent the organisation at external events and training sessions and ensure that any learning is shared with the team

Person Specification:

  • Administration experience
  • Experience within the recruitment industry
  • Intermediate spreadsheets
  • Intermediate word processing
  • Team Player
  • Able to communicate positively at all levels
  • Recognises where support is needed
  • Professionally manages workload & conflicting priorities
  • Committed to excellent customer service
  • Attention to detail and planning
  • Creative & tenacious approach to problem solving
  • Fully self-motivated, able to work with minimum supervision