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PA REQ24680

  • Location

    Tower Hamlets, London

  • Sector:

    Administration

  • Job type:

    Contract

  • Salary:

    £18 - £20 per hour

  • Contact:

    Marcelle Djouhassi

  • Contact email:

    Marcelle.Djouhassi@morson.com

  • Job ref:

    153225MDJ_1542970306

  • Published:

    22 days ago

  • Duration:

    6 months

  • Expiry date:

    2018-11-30

  • Start date:

    28/11/2018

  • Client:

    #

Our client is a professional services and investment management firm and are currently looking for an experienced PA to join their office in Canary Wharf, London.

Responsibilities

  • Provide general administrative support to the Group i.e. managing internal/external mail, managing/coordinating team annual leave, new starter set-ups
  • Develop and maintain effective working relationships with clients and colleagues
  • Organising national and international travel using the Company's travel agent or booking directly with suppliers
  • Extensive email inbox management for team members
  • Thoughtful and proactive organisation of team members diary/calendar invites and commitments
  • Typing, formatting and printing reports to be sent to clients to include tracking/managing document changes. Reports typically prepared in Word, Excel, Powerpoint & PDF
  • Preparing appendices to reports, including digital mapping software and Excel spreadsheets
  • Typing, audio typing and other general correspondence
  • General office duties, including maintaining accurate electronic and paper filing, archiving, document scanning, etc.
  • Creating and maintaining Excel Spreadsheets
  • Attending to emails, letters and telephone messages from clients and colleagues, and telephone liaison answering calls on behalf of the team
  • Preparation of Power Point & PDF presentations and client deliverable
  • Production of fee invoices, monitoring supplier invoice payment and associate inquiries on behalf of team members
  • Preparing team expenses.
  • Discreet handling of sensitive and confidential information
  • You may be required to undertake other duties from time to time as we may reasonably require

Skills, Experience & Knowledge
Skills
Must be flexible and a team player with a positive can do attitude and keen problem solving skills. Providing flexible support and coverage across the group is a core requirement of the role
Able to work to deadlines, producing work of a high quality in a timely and efficient manner
Excellent telephone manner and interpersonal skills to deal with a wide variety of stakeholders
The candidate must demonstrate the ability to establish good relationships with both clients and team members
Ability to work at a fast pace with energy and enthusiasm
Ability to work under pressure
Discrete and can always be relied upon to maintain full confidentiality
Experience
Experience of providing flexible, high quality secretarial and administrative support within a professional services environment
Experience of formatting documents and reports
Experience of working in a large and fast paced team preferably in the real estate sector
Experience of dealing with highly sensitive and confidential information
Invoice production and tracking procedures
Proven ability to work independently and make decisions when necessary i.e. staff travel
Knowledge
Good proficiency in MS Word, MS Excel, MS Outlook, MS PowerPoint, PDF, Nitro
Knowledge of latest technology - IPads/Smartphones/Social Media is desirable
An understanding of commercial real estate is desirable
Behaviours
Agile
Trustworthy
Courageous