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PA

  • Location

    City of London, London

  • Sector:

    Administration

  • Job type:

    Contract

  • Salary:

    £15 - £44 per hour

  • Contact:

    Marcelle Djouhassi

  • Contact email:

    Marcelle.Djouhassi@morson.com

  • Job ref:

    153225MDJ_1542116319

  • Published:

    4 months ago

  • Expiry date:

    2018-11-13

  • Start date:

    21/11/2018

  • Client:

    #

Our client is a professional services and investment management firm and are currently looking for an experienced PA to join their office in London.

Responsibilities

  • Provide general administrative support to the Group i.e. managing internal/external mail, managing/coordinating team annual leave, new starter set-ups
  • Develop and maintain effective working relationships with clients and colleagues
  • Organising national and international travel using the Company's travel agent or booking directly with suppliers
  • Extensive email inbox management for team members
  • Thoughtful and proactive organisation of team members diary/calendar invites and commitments
  • Typing, formatting and printing reports to be sent to clients to include tracking/managing document changes. Reports typically prepared in Word, Excel, Powerpoint & PDF
  • Preparing appendices to reports, including digital mapping software and Excel spreadsheets
  • Typing, audio typing and other general correspondence
  • General office duties, including maintaining accurate electronic and paper filing, archiving, document scanning, etc.
  • Creating and maintaining Excel Spreadsheets
  • Attending to emails, letters and telephone messages from clients and colleagues, and telephone liaison answering calls on behalf of the team
  • Preparation of Power Point & PDF presentations and client deliverable
  • Production of fee invoices, monitoring supplier invoice payment and associate inquiries on behalf of team members
  • Preparing team expenses.
  • Discreet handling of sensitive and confidential information
  • You may be required to undertake other duties from time to time as we may reasonably require

Skills, Experience & Knowledge

Skills

Must be flexible and a team player with a positive can do attitude and keen problem solving skills. Providing flexible support and coverage across the group is a core requirement of the role

Able to work to deadlines, producing work of a high quality in a timely and efficient manner

Excellent telephone manner and interpersonal skills to deal with a wide variety of stakeholders

The candidate must demonstrate the ability to establish good relationships with both clients and team members

  • Ability to work at a fast pace with energy and enthusiasm
  • Ability to work under pressure
  • Discrete and can always be relied upon to maintain full confidentiality
  • Experience
  • Experience of providing flexible, high quality secretarial and administrative support within a professional services environment
  • Experience of formatting documents and reports
  • Experience of working in a large and fast paced team preferably in the real estate sector
  • Experience of dealing with highly sensitive and confidential information
  • Invoice production and tracking procedures
  • Proven ability to work independently and make decisions when necessary i.e. staff travel
  • Knowledge
  • Good proficiency in MS Word, MS Excel, MS Outlook, MS PowerPoint, PDF, Nitro
  • Knowledge of latest technology - IPads/Smartphones/Social Media is desirable
  • An understanding of commercial real estate is desirable
  • Behaviours
  • Agile
  • Trustworthy
  • Courageous