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Office Administrator

  • Location

    St. Albans, Hertfordshire

  • Sector:

    IT and Digital, Administration, HR Jobs, Administrator

  • Job type:

    Permanent

  • Salary:

    £27000 - £280000 per annum

  • Contact:

    Joyin Adetola

  • Contact email:

    Joyin.Adetola@morson.com

  • Job ref:

    157848JOY_1550850767

  • Published:

    3 months ago

  • Expiry date:

    2019-03-01

  • Start date:

    04/03/2019

  • Client:

    #

My client, a well-known engineering company are currently searching for an experienced Office Administrator to join their busy multi-disciplinary office.

You will be primarily supporting their Building Services and Acoustics business lines who are currently working on some extremely high-profile projects.

Job duties:

  • Organising internal and external meetings including meeting room bookings, video conferences, booking refreshments
  • Typing letters, taking minutes at meetings, formatting reports, booking conferences and training
  • Raising Purchase Orders and/or Virtual Credit Card payments and arranging payment of invoices
  • Assisting in preparation of bid documents - Intermediate Word editing skills would be a minimum
  • Recording prospective project work on Salesforce and updating Project Managers and Business Development Directors
  • Assisting in preparation of PowerPoint presentations
  • Occasionally assist with organisation and delivery/attendance at campus events (staff and external)
  • Ordering Health & Safety equipment and PPE and checking/maintaining stock
  • Booking training for staff to achieve Health & Safety requirements for site work, or for project-specific requirements
  • Updating staff training records
  • Responsibility for floor-related health and safety issues and liaising with Facilities
  • Inducting new starters
  • Work experience coordination as required
  • Making travel arrangements
  • Time sheet recording/chasing for team
  • Dealing with incoming and outgoing post
  • Archiving and updating the database
  • Ordering stationery, arranging couriers, scanning, printing and photocopying
  • Updating structure charts and standardised documentation for your teams
  • Expense claim completion for Engineers
  • Cover for Reception if required

Specific Skills Required:

  • Excellent communication and interpersonal skills
  • Ability to liaise with internal and external clients
  • Organised and effective with high attention to detail
  • Ability to use discretion and judgement when dealing with confidential matters

Minimum Requirements:

  • Experience working as an administrator or secretary.
  • Must have excellent IT skills - Particularly in MS Office, Word, Excel, Outlook, PowerPoint and Adobe.