Up to £13.00 per hour
6 months ago
OFFICE ADMINISTRATOR; FAREHAM; £13.00/HR PAYE; CONTRACT
The Office Administrator helps to provide assistance to senior members of the executive team and administrative support to the business to ensure the smooth running of the office in accordance with the business needs, proving both clerical and administrative services, the coordination and implementation of office procedures and specific projects as allocated.
Responsible to the office manager and team members for diary management and organisation of all meetings, events and off site meetings. This includes the provision of administration support to the executive team, including diary decisions and, if appropriate, taking remedial action to ensure the success of the activities e.g. by re-arranging meetings, flights etc. as required.
Act as a focal point for the executive team members when absent, ensuring the decision making process normally carried out is coordinated across their team and is consistent, appropriate and in line with company and business requirements.
This includes liaison with customers and clients, using own initiative for prioritising appointments, schedules and tasks.
Deal with incoming queries in a tactful, confidential manner, including from the central external queries mailbox. Proactively seek to resolve issues outside job role scope, identify and pass to the senior team appropriate messages or alternatively filter to another appropriate individual in a timely manner.
Minute taking, typing, letter and report writing and dealing with telephone and email enquiries efficiently, including external contacts and the customer, taking appropriate action, escalating or liaising with staff in other business areas if necessary.
Providing general administration support to the Office Manager as directed.
Qualifications and Skills:
An excellent standard of I.T. skills is required with comprehensive knowledge of office based software packages and Sharepoint. Excellent keyboard skills and minute taking abilities. The successful applicant will be a self-motivated team worker with a high standard of written and verbal communication skills to support the need to communicate internally & externally at a senior level.
The ability to establish and maintain effective working relationships is also required, coupled with excellent interpersonal skills.
Excellent time management, planning, organisational and facilitation skills leading to demonstrable ability to produce clear, concise and accurate information.
A methodical approach to work, using judgement and initiative to solve problems in a confident manner, capable of handling sensitive and confidential matters appropriately and discreetly.
Due to the nature of our client's business, candidates will need to be eligible to gain full MOD security clearance.
Morson is acting as a recruitment business in relation to this vacancy