Fleet Maintenance Administrator

  • Location

    Worcester, Worcestershire

  • Sector:


  • Job type:


  • Salary:


  • Contact:

    Samantha Clinch

  • Contact email:


  • Job ref:


  • Published:

    9 months ago

  • Duration:

    12 Months +

  • Expiry date:


  • Start date:


Fleet Maintenance Administrator - Worcester - 12 Months +

To provide administration support to the UKI Fleet Engineering Maintenance team as required.

Administration of SAP service orders relating to all Planned and unplanned Maintenance activities as required within the organisation.

Duties include but not restricted to :-
* Raising Service orders for maintenance activities relating to operational equipment and the processing of all associated invoices
* Maintain Service order processing levels in accordance with agreed SLA's
* Update service orders with relevant maintenance records, Technically Complete and ensure relevant maintenance plans are managed effectively
* Processing of internal inventory stock movement relating to all operational maintenance as required.
* Creation of Purchase Requisitions against external vendors relating to maintenance activities and the processing of all associated invoices
* Review and monitoring of Non-Personal Mailboxes as required
* Time and attendance entry into SAP.
* Preparation of monthly data reports as required
* Dealing with day to day accounts quires relating to fleet and facilities external vendor activities
* Providing additional admin support to other engineering functions where required
* Updating of relevant planned or unplanned maintenance schedules. Progress chasing of maintenance data/records to ensure compliance to legal standards
* Working with all distribution areas (drivers/supervisors) to ensure preventative maintenance tasks are initiated and actioned as required.

* Ensure that all activities are carried out in a safe manner with full regard to Health and Safety legislation - including awareness of potential Safety issues highlighted from submitted defect reports.
* Create Service Orders
Receive incoming requests for new jobs via non-personal mailboxes and or relevant personnel. Complete all necessary administration and raise a Service Order in SAP within 1 working day. Ensure all urgent jobs are handled according to agreed process.
* "Close" Service Orders
Technically complete Service Orders in SAP using information from relevant work records, selecting service orders according to agreed priorities. Recognise and escalate any queries. Ensure all information supplied on work records satisfies criteria to enable job closure
* Manage Non-Personal Mailboxes to ensure that all incoming mail is dealt with promptly and within SLA.
* Create and process purchase requisitions relating to internal and external parts requirements
* Time and attendance information entry relating to workshop internal resource
* Invoice Processing
Processing of invoices via internal accounting processes.

We are looking for proactive candidates who have a strong technical administrative background in a similar role - ideally some mechanical / technical/commercial vehicle knowledge. Our ideal candidates will have strong organisation skills, can prioritise own workload according to the department's goals and objective, and can think on their feet. Good IT skills, high level of accuracy and attention to detail.

Fleet Maintenance Administrator - Worcester - 12 Months +