Fleet Administrator

  • Location

    Leatherhead, Surrey

  • Sector:

    Building, Construction and Infrastructure

  • Job type:


  • Salary:

    £24000 - £25000 per annum

  • Contact:

    Marcelle Djouhassi

  • Contact email:


  • Job ref:


  • Published:

    11 months ago

  • Expiry date:


  • Start date:


  • Client:


Fleet Administrator , Leatherhead

Job Purpose
Dealing with the day-to-day operations of the Fleet team for the Group Fleet ensuring maximum utilisation and minimal downtime of vehicles, servicing the requirements of the businesses and ensuring data and processes are kept up to date and fit for purpose.

Dealing with day-to-day queries, supporting administrative activities as needed.
Administrating the fleet activities to ensure all systems are up to date and processes/procedures are being adhered to.
Running weekly checks and analysis of data from iTrent, other business systems, MID (insurance database) and Telematics. Escalate any issues with Fleet Manager
Checking each contract/overhead is charged correctly, i.e. if a vehicle is moved to a different part of business, the cost are also moved accordingly.
Support the Fleet Manager in reviewing and updating Fleet Rules, processes and procedures, to include vehicle assignment, personal use, replacement policy, incident reporting process, and other procedures that are legal or business requirements.
Support the tracking and reporting of the Fleet performance versus forecast on a monthly basis, ensuring all data is kept up to date.
Ensure invoices/credits from suppliers are correct and allocated to the correct cost centres. Escalate any erroneous invoices with the relevant supplier to stop cost leakage.
Support drivers with the delivery and return of vehicles ensuring a smooth handover process. Ensure vehicle defects are logged and recharged accordingly.

Some understanding of how the Fleet function is run within a large organisation with at least 2 years' experience of working within a fleet role.
Ability to work both on operational admin activities as well as contribute to strategic plans.

2. Qualifications (Info):
Comprehensive knowledge of Microsoft Office (Outlook/Excel/Word/PowerPoint).

3. Skills (Info):
* Conduct fleet administration tasks.
* Some understanding of Fleet and the levels that can impact performance.
* Wider understanding of general business and the key drivers that can influence success.
* Ability to communicate and influence effectively and appropriately with all levels of stakeholder.
* Ability to prioritise effectively, action oriented, high initiative, good problem-solving skills, and independent thinking.
* Be a self-starter who is agile, open to change.