Fleet Administrator

  • Location

    Southampton, Hampshire

  • Sector:


  • Job type:


  • Salary:

    Up to £9.89 per hour

  • Contact:

    Vital Bristol Technology

  • Contact email:


  • Job ref:


  • Published:

    9 months ago

  • Duration:

    temp to perm

  • Expiry date:


  • Start date:


  • Client:


Our client is an integrated facilities management services who provide the solutions, support, and facilities management services. They are currently looking for a fleet administrator to start ASAP this is a temp role with possibility to go perm.

Principle Accountabilities:


  • Mileage Recording
  • Check and enter car, van and cash allowance mileage on spreadsheets, scan, save and file in electronic files and file original returns in relevant folders.
  • Send out monthly mileage chase up e-mails to fleet coordinators


  • Arrange additional hires when authorised forms received scan and save all relevant documents, update the spreadsheet
  • E-mail confirmations to drivers / Fleet co-ordinators
  • Extend and off hire vehicles as requested
  • Driver Clearance
  • Check mandates, log onto the system, scan and e-mail for checking, log and advise Fleet Coordinators when cleared
  • Chase up renewal mandates as requested


  • Monitor the Fleet e-mail
  • Set up new electronic drivers files and scan and save all paperwork
  • Send out any information as requested to drivers / fleet coordinators
  • Request information from drivers / managers as requested
  • Answer general phone queries
  • Scan documents and save in relevant files on the server
  • Carry out quarterly cleansing checks of all systems
  • Any other reasonable duties as requested by Fleet Manager

Person Specification:

  • Good communication skills
  • Good IT skills including Word, Excel
  • Good telephone manner
  • Good time keeper
  • Able to work as part of a larger team
  • Conscientious
  • Able to work under pressure and to defined deadlines
  • Basic understanding of Quality Assurance and service delivery

Person Specification

  • Smart, presentable appearance
  • Personable and approachable
  • Flexible and adaptable
  • Trustworthy
  • A team player with the ability to work from their own initiative
  • Willingness to learn new skills and embrace procedures

Hours: 8.30 - 16.30 1 hr lunch 35 hours)

Pay Rate: £9.89 ph

Length of Job: ASAP- Temp to Perm

If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly.