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Facilities Administrator

  • Location

    Cambridgeshire, England

  • Sector:

    Administration

  • Job type:

    Temporary

  • Salary:

    Up to £15.50 per hour

  • Contact:

    Vanessa Farrington

  • Contact email:

    vanessaf@morson.com

  • Job ref:

    158033VH_1551711783

  • Published:

    3 months ago

  • Duration:

    6 Months

  • Expiry date:

    2019-03-11

  • Start date:

    25/03/2019

  • Client:

    #

Facilities Administrator; Cambridge; 6 months; 25 hours per week; £15.50ph

We are looking to recruit a temporary facilities administrator to work at our clients site based in Cambridge.
Reporting to the Head of the Cambridge Site to deliver the regulatory requirements for HSE and Business Continuity
Manage the relationships with the Facilities provider-Mitie audits sub- contractors
Manage the relationships with the Facilities Managers and other leaseholders and contractors
Mange the day to day aspects of the site, including but not limited to stationary, deliveries, stocking kitchen, arranging visits, booking other office accommodation.
Managing physical security of the floor plate,
Provide administrative support to the COO on an as required basis i.e. oversee diary, travel arrangements and major events
Provide administrative support to the Project Director on an as required basis i.e. oversee diary, travel arrangements and major events

Skills:
Essential
High level of professionalism - ability to work with Microsoft office tools
Knowledge and understanding of HSE regulations desirable -training will be provided
Ability to manage the administration of office supplies and contractors
Self-motivated and able to work on tasks to agreed timescales and scope
Team player-able to share activities and be flexible
Good Communication skills, used to working at all levels in an open office environment, excellent standard of English language skills
Able to anticipate and organise own workload
Well organised with good administration and time management skills
Flexible and able to work across multiple time zones and cultures
Knowledge of business travel environment

Experience
Experience in Office Management, HSE regulations, dealing with suppliers, raising purchasing requisitions and managing office costs on a day to day basis
Good knowledge of MS Outlook and ability to undertake effective diary management
Proven administrative / secretarial experience in a corporate environment
Basic capability with Microsoft Office applications including Word, Excel, PowerPoint
Administrative support for travel, expenses and general visits and diary management support to management
Ability to work with Web applications for travel and expense management
Morson is acting as an employment business in relation to this vacancy.



Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control