Expenses Assistant

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  • Location

    Crawley, West Sussex

  • Sector:

    Aerospace and Defence

  • Job type:


  • Salary:

    Up to £10.35 per hour

  • Contact:

    Kelly Young

  • Contact email:


  • Job ref:


  • Published:

    almost 2 years ago

  • Duration:

    6 Months

  • Expiry date:


  • Start date:


  • Client:


Expenses Assistant; £10.35/hr PAYE; Crawley; Contract

We are looking to recruit an Expenses Assistant to be responsible for all elements of employee expenses processing across multi-site operating units ensuring adherence to company policy. Your principal relationships will be with the Employee Expenses Team Leader / Payables Operations Manager, Business Unit Finance teams, internal customers - employees / colleagues

Duties will involve;
- Checking & validation of manual employee expense claims & supporting receipts
- Validation and audit of employee expense claims received in the electronic Expense Management Tool (Marco Polo)
- Coding of expenses to appropriate nominal ledgers
- Calculation & allocation of VAT
- Capture of expenses within the Accounts Payable system(s)
- Processing electronic bank payments via BACs
- Instigate / resolve employee expense queries
- Scanning of expense claim vouchers for record retention
- Archiving of expense claim receipts

As an Expenses Assistant you will ensure accurately verified and approved BACs payment runs. You will ensure that all Expense Claims are actioned in accordance with the current Travel and Expense Instruction, cleared on a daily basis and paid within the Service Level Agreements (10 working days). You will also ensure that all Amex/HSBC Purchasing card expense claims are actioned and cleared on a weekly basis in order to meet ICQ and month end requirements. Action and respond to all incoming emails within 2 working days of receipt, including e-mails in the shared in box

The successful candidate will have good communication skills both verbal and written and be a good team player. You will be flexible and adaptable to multi-task and have excellent customer service skills. You will have the ability to work on own initiative.

It is essential that you have experience dealing with Employee Expenses / Payables. Experience of employee expense voucher processing & review - checking & validation of vouchers and supporting receipts; coding of expenses to appropriate nominal ledgers; knowledge & ability to accurately calculate and allocate VAT. You will have experience of preparing and validating bank payments for processing via BACs along with the ability to instigate / resolve invoice related queries with staff of all levels - by telephone an d email.

Fast & accurate keyboard skills are required for data input of expense vouchers to AP system(s).
You will be proficient in the use of Microsoft Word; Excel & Outlook and experience of SAP and Oracle is desirable.

If possible, it is desirable that you have experience of working for a large and complex organisation, preferably a Shared Service Centre environment

The successful candidate will have a minimum of GCSE English and Maths or equivalent

Morson is acting as a recruitment company in relation to this vacancy