Expenses Administrator

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  • Location

    Crawley, West Sussex

  • Sector:

    Aerospace and Defence

  • Job type:


  • Salary:

    Up to £11.43 per hour

  • Contact:

    Catherine Robinson

  • Contact email:


  • Job ref:


  • Published:

    9 months ago

  • Duration:

    8 Months

  • Expiry date:


  • Start date:


  • Client:


Title: Expenses Administrator
Location: Crawley
Duration: 8 months
Hours: Full Time
Rate: £11.43 per hour PAYE

We are currently working with our client to provide an experienced finance administrator for their Expenses Administration team in Crawley.

This role will be responsible for all elements of employee expenses processing across multiple Operating Units ensuring adherence to company policy

Key Responsibilities and Tasks:

*Checking & validation of manual employee expense claims & supporting receipts (Amex, HSBC and Graduates)
*Validation and audit of employee expense claims received in the electronic Expense Management Tool (Concur)
*Coding of expenses to appropriate nominal ledgers (Amex, HSBC and Graduates)
*Calculation & allocation of VAT (Amex, HSBC and Graduates)
*Capture of expenses within the AP system(s) (Amex, HSBC and Graduates)
*Processing electronic bank payments via BACs
*Instigate / resolve employee expense queries
*Scanning of manual expense claim vouchers for record retention
*Archiving of expense claim receipts
*Administration of the company Amex Travel & Expenses cards


*Employee Expenses / Payables experience
*Experience of employee expense voucher processing & review - checking & validation of vouchers and supporting receipts; coding of expenses to appropriate nominal ledgers; knowledge & ability to accurately calculate and allocate VAT.
*Experience of preparing and validating bank payments for processing via BACs
*Ability to instigate / resolve invoice related queries with staff of all levels - by telephone and/or Email.
*Fast & accurate keyboard skills for data input of expense vouchers to AP system(s).
*Proficient use of Microsoft Word; Excel & Outlook.
*Good communication skills both verbal and written
*Good team player - flexible and adaptable to multi-tasks.
*Excellent customer service skills.
*Ability to work on own initiative

*Experience of working for a large and complex organisation - Shared Service Centre environment
*Knowledge of Oracle or Concur

Morson International are acting as an employment business in relation to this vacancy