City of London, London
Up to £0.00 per annum
3 months ago
6 months plus
Title: Document Controller (Advanced 4 projects)
Location: Hyde park Corner, London
Job Type: Temp - perm
Rate : £20/hr
The role is to ensure that all project documentation is up to date, available and easily accessible by the Project Team. You would be responsible for ensuring that the Project Team are informed of updated information as it becomes available. You would also be responsible to keep various trackers and documents up to date and compile the Handover Documentation (H&S Files).
Key Areas of Responsibility:
Maintain the document control and file management system on the construction site.
Inform Project Team of updated / new information as its status is changes on the EDMS (4Projects).
Maintain electronic and paper-based filing systems (including racks for full size drawings) for each design discipline including drawings, specifications, various design related communication etc. Ensures that all this information is up to date, downloaded from the EDMS (4Projects). Also make sure that out-of-date documents are superseded.
Regularly update various trackers, registers and other tools to ensure that all stored information is accessible and easy to find.
Assist in the creation of the Monthly Progress Report:
Liaise with Design Team and Site Team to receive various reports in a timely manner
Ensure that progress photos are taken on the construction site
Provide tracking status reports
Compile Monthly Progress Reports and ensures that it's approved by the Project Manager
Arrange reproduction of the approved report
Provide any other administrative assistance required by the Project Team, including deputizing the Project Administrator while absent/on holiday and ensure the smooth running of the project office including switchboard operation and general administration as and when required.
Key Performance Indicators of your Role:
A high level of appropriate knowledge (computer literacy, administration)
Strong communication and interpersonal abilities
Appropriate initiative ability to work independently when necessary
Working well in pressurized environment
Excellent organizational abilities
Ability to problem solve
A high level of sensitivity to cultural diversity and individual special needs
Be thorough and accurate in accomplishing all tasks
Be punctual and regular in attendance
Have a high degree of enthusiasm and commitment towards the job
Be receptive to appropriate criticism
We would like for the candidate to have successfully completed O&M manuals previously, from compilation to handover stage.