Document Controller

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  • Location

    Glasgow, Scotland

  • Sector:

    Energy Sector

  • Job type:


  • Salary:


  • Contact:

    Molly Stephen

  • Contact email:


  • Job ref:


  • Published:

    6 months ago

  • Expiry date:


  • Start date:


  • Client:


Our client a leading Energy Company are seeking a Document Controller on a contract basis based in Glasgow City Centre.

Key Responsibilities:

  • Review and ensure the file content of the Data Room (as far as is effectively possible) meets the Quality requirements as set out in the project procedures.
  • Managing the consistency and Quality of the load up process and producing relevant reports on status, timings and exceptions as requested by the team.
  • Develop relationships with the project teams to ensure that the process is fully understood and any changes are communicated effectively.
  • Implement and augment the lessons learned process as an active party to ensure that all projects gain from accumulated project experience.
  • Produce and ensure the accuracy of load up review reports for approval and authorisation by the Transaction.
  • Oversee the Transaction review process, ensuring that the data room accurately reflects all approved documents as required by the transaction.
  • Oversee the Transaction review process, ensuring that the Project wise data room accurately reflects all reviewed documents as required by the transaction.
  • Issue standard and exception reports as required by the Transaction Team.
  • Follow all Standard and transaction procedures to ensure all Transaction Documentation is identified, recorded, reviewed and shared as directed.
  • Be familiar with and become expert in the use of the transaction database tools to ensure all documentation is uploaded into the PW Data Room in a consistent format.
  • Become familiar with general project tools to move/rename/check large volumes of files for load up.
  • Manage the Data/Metadata content of the Data Room via Excel and Access to ensure all standard reports can be accessed and contain rely upon information on a real time basis.
  • Manage the consistency of Data between PW and the database to ensure Information can be mapped easily and accurately between the two Key systems.
  • Have an understanding of the overall transaction model as it relates to the Document requirement.
  • Develop innovative and creative solutions to resolve conflicts internally and within the team.
  • The ability to multi-task and prioritise key tasks, while building relationships with teammates and individuals each with potentially differing views, aims and objectives.

Key Criteria:

  • Significant experience in a Senior or Lead Document Management role
  • Familiarity and understanding of Energy Sector documentation and how the management of information is key to a successful project.
  • Familiarity of HSE and General Safety Requirements as they relate to Energy Projects.
  • Significant Document Management experience, preferably with multiple EDMS systems.
  • Familiarity with the MS Office suite of applications.
  • Particularly intermediate/advanced skills in MS Excel and Access.
  • Ability to work to tight deadlines and within a highly pressurised environment.
  • Excellent communication skills, both verbal and written.
  • Ability to communicate at all levels both internally and externally.
  • Good interpersonal skills and ability to form effective working relationships.
  • Ability to prioritise multiple deliverable with similar/same deadlines.
  • Self-motivated and able to manage time effectively.
  • Good general practical knowledge of IT applications / systems.