Document Controller

  • Location

    City of London, London

  • Sector:

    Building, Construction and Infrastructure

  • Job type:


  • Salary:


  • Contact:

    Vital London

  • Contact email:


  • Job ref:


  • Published:

    about 1 year ago

  • Duration:


  • Expiry date:


  • Start date:


  • Client:


Vital are currently recruiting for 2x Document Controllers for works based on a large scale Crossrail project based in Central London.

Must have previous Rail/London Underground/Crossrail experience

Ensure project document management consistency, rigorously, maintaining control and traceability of the

documentation throughout completion.

Principle accountabilities:

* Implement document control processes and procedures

* Maintain the Document Management System

* Manage all flows of documents either in electronic form or on paper support

* Ensure Document Management accordingly to established procedures or standards (documents

numbering, formats, issuance, review, dispatch, recording and archiving)

* Maintain and manage electronic and hard copy documents as required

* Process incoming documentation (registration in the DMS, internal distribution, archiving)

* Process outgoing documentation (transmit to Client and Suppliers/3rd parties)

* Makes sure that controlled copies of latest approved documents and drawings are distributed internally

and externally (Clients and Suppliers)

* Ensure control and coordination of projects documentation and data

* Ensure all drawings/documentation are correctly identified, distributed and filed/stored

* General document control activities such as photocopying, scanning, analysis of suppliers documents

compliance with Project standards regarding numbering and all others aspect related to document


* Assistance in the preparation collation and issue of reports and registers as may be required

* Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems,

efficient flow of documentation, handover and close-out of Project activity to ensure consistency in

document control as required

* Monitor technical documents review and approval in accordance with agreed schedule

* Monitoring of documentation progress in cooperation with the project planner

* Produce internal and external (Clients and Suppliers) over-due reports

* Ensuring the use of standardised forms and templates

* Set-up Projects folders and facilitate Project communication process

* Establish and maintain the Master Document Register in cooperation with the Project team

* Collate, produce and submit QA Documentation for Clients