£23000.00 - £28000.00 per annum
3 months ago
*Own and drive the document review program for North Region.
*Provide a focal point for the North Team to ensure a common understanding of document requirements including engineering data.
*Register and distribute Work Packs.
*Maintain controlled documents in the local Incident Management room.
*In conjunction with the Document Control Lead, provide training and guidance on the use of the electronic Document Management System.
*Ensure that documents are appropriately stored in the Electronic Document Management System.
*In conjunction with the Document Control Lead, work closely with Document Authorities and Document Owners to create, own and deliver a plan for the re-formatting of existing North documentation into document templates, ensuring that all attributes are correct.
*Support the Document Control Lead in the development and maintenance of a Master document register as re-formatted and new documents are produced.
*Act as the North point of contact for the review of physical archived documentation (currently held by an external storage provider).
*Drive the review and reduction of non-essential hard copies of documents at North facilities.
*Provide a single point of contact for document reviews and comments, maintaining a tracker to ensure an auditable trail.
*Provide periodic document status reports to the Compliance & Assurance Team Leader and North Asset Manager.
*Participate in wider SHE & Compliance discussions and meetings.
*Participate in Continuous Improvement activities for Information management across the business.
*Participate in wider Community of Practice meetings.
QUALIFICATIONS, KNOWLEDGE AND SKILLS
*Advanced Word/Excel (MS Office Diploma would be an advantage)
*5+ years' experience of Document Control.
*Experience of data/document transfer projects.
*Experience of organisational transition would be an advantage.
*In depth knowledge of Document Management Systems Microsoft Packages. Key Excel skills required would be Presenting Data Visually, Adding Advanced Functions, Inserting Illustrations and Managing Worksheets.
*Ability to work on several jobs of varying size and complexity simultaneously within strict deadlines.
*Possess strong attention to detail (proof reading), analytical thinking and organisational skills.
Job Knowledge Skills:
*Good understanding of project management.
*Excellent communication and team working skills.
*Able to challenge and question as appropriate.