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Document Controller

  • Location

    Aberdeen, Scotland

  • Sector:

    Administration

  • Job type:

    Permanent

  • Salary:

    £23000.00 - £28000.00 per annum

  • Contact:

    Keir Strathie

  • Contact email:

    Keir.Strathie@morson.com

  • Job ref:

    156828KSE_1549278601

  • Published:

    6 months ago

  • Expiry date:

    2019-02-11

  • Start date:

    ASAP

  • Client:

    #

PRINCIPLE ACCOUNTABILITIES

*Own and drive the document review program for North Region.
*Provide a focal point for the North Team to ensure a common understanding of document requirements including engineering data.
*Register and distribute Work Packs.
*Maintain controlled documents in the local Incident Management room.
*In conjunction with the Document Control Lead, provide training and guidance on the use of the electronic Document Management System.
*Ensure that documents are appropriately stored in the Electronic Document Management System.
*In conjunction with the Document Control Lead, work closely with Document Authorities and Document Owners to create, own and deliver a plan for the re-formatting of existing North documentation into document templates, ensuring that all attributes are correct.
*Support the Document Control Lead in the development and maintenance of a Master document register as re-formatted and new documents are produced.
*Act as the North point of contact for the review of physical archived documentation (currently held by an external storage provider).
*Drive the review and reduction of non-essential hard copies of documents at North facilities.
*Provide a single point of contact for document reviews and comments, maintaining a tracker to ensure an auditable trail.
*Provide periodic document status reports to the Compliance & Assurance Team Leader and North Asset Manager.
*Participate in wider SHE & Compliance discussions and meetings.
*Participate in Continuous Improvement activities for Information management across the business.
*Participate in wider Community of Practice meetings.

QUALIFICATIONS, KNOWLEDGE AND SKILLS

Minimum Qualifications:
*Business/Office Administration.
*Advanced Word/Excel (MS Office Diploma would be an advantage)
Minimum Experience:
*5+ years' experience of Document Control.
*Experience of data/document transfer projects.
*Experience of organisational transition would be an advantage.

Job-Specific Skills:
*In depth knowledge of Document Management Systems Microsoft Packages. Key Excel skills required would be Presenting Data Visually, Adding Advanced Functions, Inserting Illustrations and Managing Worksheets.
*Ability to work on several jobs of varying size and complexity simultaneously within strict deadlines.
*Possess strong attention to detail (proof reading), analytical thinking and organisational skills.

Job Knowledge Skills:
*Good understanding of project management.
*Excellent communication and team working skills.
*Able to challenge and question as appropriate.